Department of Environmental Conservation

D E C banner

Grant Funding for Municipalities

2019 Municipal Zero-emission Vehicle (ZEV) Rebate and Infrastructure Grants

ZEV Rebates are open until July 24, 2020

The Municipal ZEV Rebate (PDF) provides rebates to cities, towns, villages, and counties (including New York City boroughs) to purchase or lease (for at least 36 months) eligible new vehicles for fleet use. See the 2019 Request for Applications (PDF) for full details.

Vehicles must be purchased or leased on or after July 1, 2019 and placed into municipal service at a dealership located in New York State. Plug-in hybrid electric, all-electric, and hydrogen fuel cell vehicles with a 10- to 50-mile electric range are eligible for a rebate of $2,500 and vehicles with 51 or greater miles of electric range are eligible for a rebate of $5,000. Municipalities may purchase and receive rebates for multiple vehicles.

A total of $500,000 is available. No more than 50% of the total amount will be awarded to any one municipality. Applications are reviewed and rebates awarded on a first come, first served basis in the order they are received in the Grants Gateway until all funds are exhausted, DEC choses to withdraw the request for applications, or July 24, 2020, whichever comes first.

ZEV Infrastructure Grant Application Period Has CLOSED

The Municipal ZEV Infrastructure Grant Program (PDF) provides grants to cities, towns, villages, and counties (including New York City boroughs) to install hydrogen fuel filling station components and electric vehicle supply equipment (EVSE) for public use. See the 2019 Request for Applications (PDF) for full details.

Hydrogen filling stations and EVSE that are L2 and appear on the New York State Energy Research and Development Authority (NYSERDA) list of units qualified for the Charge Ready NY Program (leaves DEC website) OR are L2 or DCFC units listed on the NYS Office of General Services (OGS) EVSE and Network Services state contract (leaves DEC website) are eligible. Equipment, installation, electricity for EVSE, and site preparation are also eligible expenses. All expenses must be incurred June 1, 2018 or later to be eligible.

A minimum of 20% of the total project cost must be provided as local match.

A total of $2,500,000 is available. The maximum award for any facility is $250,000 and no more than $500,000 will be awarded to any one municipality. Applications are reviewed and grants awarded on a first come, first served basis in the order they are received in the Grants Gateway until all funds are exhausted, DEC choses to withdraw the request for applications, or May 29, 2020, whichever comes first.

NOTE: If a facility has received funding from the NYSERDA Charge Ready Program, the same facility may not receive funding from this program for the same equipment installed under Charge Ready. However, additional units may be placed in the same facility with this program's funding.

Applications

Applications for both programs are found on the Grants Gateway (leaves DEC website) under the opportunity name "2019 Zero-emission Vehicle (ZEV) Rebates (Purchase or Lease)" OR "2019 Zero-emission Vehicle (ZEV) Infrastructure Grants." All applications MUST be submitted through the Grants Gateway. Paper or e-mailed applications will NOT be accepted.

Additional Information

Questions about the Municipal ZEV Programs can be directed to ZEVrebate@dec.ny.gov or by calling the Office of Climate Change at 518-402-8448.

For a summary of the program, see the CSC Municipal ZEV Program 2016-2018 Legislative Report (PDF) and the 2019 Legislative Report (PDF).

Climate Smart Communities (CSC) Grants

The Climate Smart Communities (CSC) Grant program was established in 2016 to provide 50/50 matching grants to cities, towns, villages, and counties of the State of New York and boroughs of New York City for eligible climate mitigation and adaptation projects. Municipalities need not be a registered or certified Climate Smart Community to apply. Download the CSC grants fact sheet (PDF) for an overview of the program.

Funds are available for two broad project categories - implementation and certification. The first project category supports implementation projects related to the reduction of greenhouse gas emissions outside the power sector (transportation, methane, and refrigerants) and climate change adaptation (e.g. reducing flood-risk, increasing natural resiliency, extreme-event preparation, relocation or retrofit of critical infrastructure, and improving emergency preparedness). For more information on refrigerants, please download the CSC refrigerants fact sheet (PDF). The second project category supports planning and assessment projects aligned with Climate Smart Communities Certification (leaves DEC website).

Previous CSC grant awards are available below:

2016 Climate Smart Communities Awards (PDF)
2017 Climate Smart Communities Awards (PDF)
2018 Climate Smart Communities Awards (PDF)
2019 Climate Smart Communities Awards(PDF)

Applying for CSC Grants

Applications for the CSC grants are accepted only through the Consolidated Funding Application (CFA) (leaves DEC website). For details on project types, requirements, and eligibility, see the 2019 Request for Applications (PDF).

All eligible applicants must complete a project work plan, budget, and sexual harassment prevention certification form as part of the application process and upload these documents to the CFA. The deadline for the 2019 round was 4:00 p.m. on July 26, 2019.

Expenditure Based Budget (PDF) - email cscgrants@dec.ny.gov for a Microsoft Word version
Work Plan (PDF) - email cscgrants@dec.ny.gov for a Microsoft Word version
Sexual Harassment Prevention Certification Form (PDF)

Managing Grant Contracts

Grant awards under $10,000 will be administered via NYS Letter of Agreement and awards $10,000 and over will be managed via NYS Master Contract for Grants (MCG) within the Grants Gateway, a web-based grants management system. All grantees must be registered in the Grants Gateway to enter into a contract and to receive grant payments. Registration is NOT an online process. Register as soon as possible (PDF) to allow time for processing and postal mail delivery.

To become familiar with the Grants Gateway (leaves DEC website), award recipients should read the Grants Gateway: Vendor User Guide (PDF) and the Grantee Roles Document (PDF), which provide information on navigating the system, setting up user accounts, and roles and responsibilities of various user types.

All eligible applicants and award recipients should visit the NYS Grants Management website (leaves DEC website) for information about grant contracting with NYS and review the New York State Master Contract for Grants (MCG) (PDF). For additional contract details specific to the CSC grant program, see the Program Specific Terms and Conditions document (PDF); for the ZEV Rebate Program see the ZEV Rebate Program Terms and Conditions (PDF) and for ZEV Infrastructure Grant Program see the ZEV Infrastructure Grant Program Terms and Conditions (PDF).

Minority and Women-owned Business Enterprises (MWBE) and Equal Employment Opportunities (EEO)

For the purposes of the CSC program, an MWBE requirement of 20% of the grant amount will pertain to awards in excess of $100,000 for construction projects only. There are no MWBE requirements for contracts with grant awards of $100,000 or less for construction, or for grant awards for CSC Certification projects. Please refer to the NYS MCG Article IV.(J) and Attachment A-1 Program Specific Terms and Conditions Article X of the contract to review specific MWBE and EEO requirements for each project.

For the purposes of the Municipal ZEV Rebate, an MWBE requirement does not apply at this time.

For the purposes of the Municipal ZEV Infrastructure Grant Program, an MWBE requirement of 30% will pertain to contracts that contain electrical contractors.

A list of certified MWBE enterprises (leaves DEC website) is available from the NYS Department of Economic Development.

Contracts which meet the established MWBE and EEO thresholds require the Contractor to submit quarterly reports. Required MWBE and EEO related forms can be found on DEC's website.

Failure to comply with MWBE and EEO requirements may result in a finding of non-responsiveness, non-responsibility, and/or a breach of contract leading to the withholding of funds or such other actions, liquidated damages, or enforcement proceedings.

The following MWBE and EEO "Fair Share" goals are established as follows:

  • Minority and Women-owned Business Enterprise (MWBE) Overall Participation Goals: Construction/Engineering - 20% (for construction projects over $100,000)
  • Commodities - 0%
  • Services/Technologies - 0%

Equal Employment Opportunity (EEO) Participation Goals are as follows:

  • EEO Minority Workforce Participation Goals (DEC Regions 1‐9) 0%
  • EEO Female Workforce Participation Goals (DEC Regions 1‐9) 0%

For more information, contact:

DEC MWBE Compliance, Bureau of Contract and Grant Development, MWBE Program, 625 Broadway, 10th Floor, Albany, New York 12233‐5028, Phone: (518) 402‐9240, Fax: (518) 402‐9023, mwbe@dec.ny.gov.

Insurance Documents

Pursuant to the MCG Program Terms and Conditions, contractors are required to provide proof of insurance as applicable to their projects. Applicable certificates and endorsements must list DEC and the State of New York as additional insureds for applicable commercial general liability, professional liability, and/or other insurances. The prime contractor must require all subcontractors to carry appropriate insurance, naming the prime contractor, New York State, and the New York State Department of Environmental Conservation as additional insureds. The contractor shall require that any subcontractors hired carry insurance with the same limits and provisions as provided herein. The prime contractor is not required to provide DEC with copies of subcontractor certificates and endorsements. The contractor must complete and upload the following documents into the Grants Gateway Grantee Document Folder within the Grants Gateway:

Proof of Workers' Compensation Coverage or Exemption from Workers' Compensation Coverage

The following are acceptable Workers' Compensation coverage documents:

  • C-105.2 Certificate of Workers' Compensation Insurance (must name DEC as entity requesting proof)
  • CE-200 Certificate of Attestation of Exemption - (no employees) (does not name DEC/State requesting proof)
  • U-26.3 State Insurance Fund Version of the C-105.2 form
  • SI-12 Certificate of Workers' Compensation Self-Insurance (does not name DEC/State requesting proof)
  • GSI-105.2 Certificate of Participation in Worker's Comp Group Self-Insurance (must name DEC as entity requesting proof)
Proof of Disability Benefit Insurance Coverage or Exemption from Disability Benefit Insurance Coverage

The following are acceptable Disability Benefit Insurance Coverage documents:

  • DB-120.1 Certificate of Disability Benefit Insurance
  • DB-120.2 Certificate of Participation in Disability Benefits Group Self-insurance
  • DB-155 Certificate of Disability Benefit Self-Insurance (does not name DEC/State requesting proof)
  • CE-200 Certificate of Attestation of Exemption - (no employees)

The Department has determined the following insurances may also apply to projects funded by this program, depending on the scope:

Commercial General Liability Insurance

Commercial general liability insurance with a limit of not less than $2,000,000 each occurrence and $5,000,000 general aggregate. Such insurance shall cover liability arising from premises operations, independent contractors, products-completed operations, broad form property damage, personal and advertising injury, cross liability assumed in a contract (including tort liability of another assumed contract). Limits may be provided through a combination of primary and umbrella/excess policies. The commercial general liability aggregate shall be endorsed to apply on a per project basis for construction contracts.

Professional Liability Insurance

Professional liability insurance includes coverage for negligent acts, errors, or omissions in rendering or failing to render professional services required by this contract arising out of specifications, installation, modification, abatement, replacement, or approval of products, materials, or processes containing pollutants and the failure to advise of or detect the existence or the proportions of pollutants. The contractor, any subcontractor, or supplier retained by the contractor to work on the contract shall procure and maintain during and for a period of three (3) years after completion of this contract, professional liability insurance in the amount of $1,000,000. The professional liability insurance may be issued on a claims-made policy form, in which case the contractor shall purchase at its sole expense, extended discovery clause coverage of up to three (3) years after work is completed, if coverage is canceled or not renewed.

Marine Protection and Indemnity

Anytime the activity involves work on navigable water or the work is connected to water-related activities, the contractor shall procure marine protection and indemnity and hull and machinery coverage, if available. Hull and machinery coverage shall be provided for the total value of the watercraft or equipment. The contractor shall obtain protective and indemnity liability insurance for all marine operations under the contract, with a minimum $2,000,000 limit.

Climate Change Mitigation Easement

Climate Change Mitigation Easement Template (PDF)

Pursuant to the requirements of Title 15 of the Environmental Protection Fund (Environmental Conservation Law (ECL) §54-1501 et seq.), the grantee must own the property upon which the proposed development, improvement, restoration, and/or rehabilitation project will be implemented, or obtain a climate change mitigation easement (CCME) from the owner of the project site. If the applicant does not own the property upon which the proposed project will be implemented, the applicant is required to submit a landowner agreement at the time of application, as follows:

  • If the property owner is another municipality, submit a certified resolution by the municipal property owner in support of the project indicating agreement to enter a CCME with the applicant.
  • If the property owner is not a municipality, a notarized written statement from the property owner in support of the project indicating an agreement to enter a CCME with the applicant.

If awarded, during the term of the CSC grant contract the grantee must develop, execute, and file with the appropriate county clerk's office a CCME that ensures the following:

  • The property shall be accessible to the municipality for any necessary work to achieve the funded purpose throughout the anticipated life of the project.
  • The property shall provide the identified public benefit throughout the anticipated life of the project.
  • The property shall be used to achieve climate protection and mitigation goals pursuant to ECL Article 54, Title 15 "Climate Smart Communities Projects" throughout the anticipated life of the project.
  • The property owner shall provide information and data to the municipality or will provide access to the municipality for collection of data, as specified in the grant contract.
  • A ten-year minimum term for the easement is required to adequately reflect the expected useful life of the project.
  • The easement is to be enforced as a conservation easement pursuant to ECL Section 49-0305and 6 NYCRR Part 492.