Common Deficiencies in Brownfield Cleanup Applications
The following items are often missing or incorrectly completed:
- The NYS Department of State print out of entity information is not included or it does not match the requestor name on the application.
- Requestor relationship to property is not indicated or the Proof of Site Access is not provided.
- The site is not properly identified:
- tax map is not provided;
- section block and lot numbers are not provided or are illegible;
- when the proposed BCP site boundary does not correspond to the tax map parcel, a site map and description is not provided to show where the BCP site is within the tax map parcel.
- Direct answers to questions (e.g., current property owner/operator, purpose and scope of project) are not provided. A reference to a voluminous report which does not clearly and readily answer the questions is not responsive.
- When a report (e.g., Phase 1 ESA or Final RI) is provided to document the environmental history of the site, the preparation standard for the report (e.g., ASTM International Standard E1527) is missing.
- The list of previous owners/operators does not identify whether the entity was an owner or operator and/or does not indicate the requestor's relationship to each owner/operator.
- Contact List Information:
- list not provided or is missing the names and/or addresses of one or more contacts;
- the document repository has not been verified (i.e., an acknowledgement letter has not been provided) and/or no address is provided.
- list not provided or is missing the names and/or addresses of one or more contacts;
- Land Use Factor questions are left blank and/or without an attachment for questions requiring a written description.
- Signature Page:
- only the applicant (requestor) may sign the application. If the requestor is a corporation or LLC, an authorized individual can sign the application;
- the signature page must include an original signature, not a copy.
- Copies are incomplete versions of the original:
- no electronic copy is provided;
- when an electronic copy is provided, it does not have all the attachments (e.g. tax map not provided, site map does not meet the application requirements);
- the signature page of the application on the electronic copy, if provided, is often not signed and dated;
- the electronic copy has not been compiled as one document.