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Hazardous Waste Annual Report Training Material

ATTENTION: As of January 2021, the vendor that supported electronic reporting for hazardous waste annual reports for DEC has ceased operation. DEC has transitioned to EPA's RCRAInfo system for electronic submissions of hazardous waste annual reports. DEC has posted New York State-specific instructions for submitting annual hazardous waste reports in the Instructions for Filing Your Hazardous Waste Report Electronically section of the Hazardous Waste Annual Reports webpage.

A declaration of electronic filing with ARM is no longer required because ARM Easitrak is no longer used to submit annual reports to DEC.

The Hazardous Waste Report is a summary of all hazardous waste generated in the previous calendar year by all large quantity generators (LQG's) as well as all waste received by all treatment, storage or disposal facilities (TSD). The links below have been designed to provide the preparer a step by step approach to filling out these forms. Please direct any comments or additional questions not answered here to hazardousreport@dec.ny.gov.

Facilities that are Required to File

You are required to complete and file an Annual Hazardous Waste Report (Report) if your site:

  • Met the definition of a Large Quantity Generator (LQG) at any time during the previous year; or
  • Treated, stored of disposed of hazardous waste on-site during the previous calendar year; or
  • Generated 15 tons or greater of hazardous waste or hazardous wastewater. (Only universal waste is exempt from this requirement. No other exemptions or exclusions to annual hazardous waste reporting can be applied when calculating this tonnage.)

A facility may hire a private contractor to assist in completing their report; however, the facility owner or operator who hired the private contractor is ultimately responsible for signing and filing the report.

Wastes that Should be Included in Your Hazardous Waste Report

You only need to include waste that is considered hazardous in the State of New York which is RCRA hazardous waste and PCB waste as found in 6 NYCRR Part 371.

You should include the following:

  • Hazardous waste from production/manufacturing processes, service activities, equipment maintenance or decommissioning activities, retail locations, spill cleanups, or remedial activities.
  • Hazardous waste being generated as part of a one-time cleanup activity. A one-time cleanup activity is not exempt.
  • Hazardous waste shipped to or received from a foreign country must also be reported. (There is a select list of foreign EPA ID numbers in the Foreign Site Identification Number List in the Codes section of EPA's Site ID Form Instructions. These instructions can be found on EPA's RCRAInfo Web website in the Key Links box [link leaves DEC website].)
  • All hazardous wastewaters including wastewater treated in a totally enclosed wastewater treatment unit or elementary neutralization unit. (Before reporting your wastewater being treated on-site, be certain that the wastewater is considered hazardous before entering your treatment process. Not all wastewaters being treated for discharge would be considered hazardous waste.)

You should not include non-hazardous waste or waste that is only hazardous in another State. Just because your waste is shipped to another State on a hazardous waste manifest form, it does not automatically make the waste hazardous in New York State. If you are uncertain if your waste meets the definition of being hazardous in New York, please contact DEC by email at hazardousreport@dec.ny.gov.

Types of Forms

Site ID Form (Site Identification Form): This form describes detailed information about the site including site location, mailing address, contact person and phone, owner/operator information, and information on regulated waste activities.

GM Form (Generation and Management Form): This form describes detailed information about each waste generated at the site including a description, the source and physical form of the waste, quantities and volumes, and the disposition of the waste whether disposed on site or shipped off-site. A GM form is filled out for each separate waste generated at the site. One waste would be considered separate from another if it has a different Source code or a different Form code. The codes describing the different sources and different forms can be found in the List of Codes section below. Hazardous waste reported includes, hazardous waste generated during the reporting year and hazardous waste shipped off-site whether generated during or before the reporting year, or received from off-site and subsequently shipped off-site.

WR Form (Waste Received Form): This form describes any hazardous waste received by the site during the reporting year whether the waste was managed on-site or subsequently shipped off-site.

See the DEC How to File Your Hazardous Waste Annual Reports web page for filing options, forms, and instructions for submitting the report.

Example Forms

The following are examples of hazardous waste report forms that have been filled out. These forms are for reference only. Do not use these forms to submit your report.

Lists of Codes

There are several different types of codes used on the hazardous waste report. Source, form, management method, unit of measurement, waste minimization, state-only hazardous waste (PCBs), and county codes can be found in the Code Definitions for Hazardous Waste Annual Reporting guide (PDF, 66 KB).

Special Instructions for Certain Waste Streams

Lab Packs

A Lab Pack is generally reported on several GM forms. First separate out the Acute Hazardous Waste and the Non-acute Hazardous waste. Put all of the Acute waste on one GM form. For the Non-acute waste, separate out any large quantities of hazardous waste carrying the same waste codes and Form codes and place each group on separate GM forms. Once this is done, place all of the rest of the Lab Pack on a single GM Form.

Reporting Hazardous Wastes that are Managed On-Site and Off-Site

You may report hazardous waste that is managed both on-site and off-site on the same GM form. In the quantity generated field, enter the total amount generated, in the on site management field in Section 2, enter the amount managed on-site, and in Section 3, enter the amount shipped off-site. If part of a single hazardous waste stream has been managed on-site and part of the waste stream has been managed off-site during the same reporting year, the amount generated and managed on-site should go in Section 2 and the amount that was generated and shipped off-site should go in Section 3 of the same GM form.