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Water Quality Assurance

Quality Assurance and Quality Control of Water Quality Data

DEC's Division of Water (DOW) is committed to improving transparency and standardization in water quality data collection to accurately reflect the quality of New York's waters. The methods used to generate water quality data must be able to be replicated. Consistency in the collection of data allows DOW to compare water quality data from one time period to another and from one location to another, to determine patterns, and understand water quality issues. DOW strives to protect the scientific integrity of its work by making sure the water quality data and information it uses includes a description of quality.

Data quality is described with measures known as Data Quality Indicators (DQIs). DQIs are used to define the minimum data requirements needed to meet project goals. These requirements are described before work begins in a standard written document, known as a Quality Assurance Project Plan (QAPP). After the completion of work, a Data Usability Assessment Report (DUAR) is written to describe if these minimum requirements were met. Examples of DQIs are:

  • Precision: How close are multiple measurements from the same location?
  • Accuracy: How close is an observed measurement to a known value?
  • Bias: Are there underlying factors (e.g., sample collection method) leading to a consistent misrepresentation of results?
  • Sensitivity: Does a measurement method (e.g., laboratory analysis) provide the resolution or level of detail necessary to meet project goals?
  • Comparability: Can data collected at multiple locations be compared to one another?
  • Representativeness: Does the collected data correctly portray the characteristics of interest (e.g., the ambient water quality of a lake)?
  • Completeness: Was enough valid data (data determined to meet other DQI project requirements) available to meet project goals?

For more information on DQIs, please seeTable 3, in EPA's Guidance for Quality Assurance Project Plans (EPA QA/G-5) (leaves DEC website). DQIs provide DOW with the necessary Quality Assurance (QA) information to determine how to use data appropriately and responsibly.

QA has a positive impact on all elements of DOW's waterwheel (Figure 1 below). The waterwheel represents how DOW programs work together to protect water quality in New York. QA ensures that this cycle can be completed efficiently and effectively. DOW's requirements for QA are included below.

inforgraphic of water cycle
Figure 1: The waterwheel represents how DOW program areas work together to protect water quality
in New York State. Quality assurance is an important aspect of each part of the waterwheel.
(Courtesy of DEC and the Division of Water)

Environmental Data Requirements

The data and information DOW uses to implement its regulatory programs must adhere to the following requirements:

  1. QAPP based on guidance provided by the EPA Guidance for Quality Assurance Project Plans (QA/G-5 May 2006) (leaves DEC website). The fulfillment of the data verification, validation, and usability component of the QAPP is to be documented in a Data Usability Assessment Report (DUAR).
  2. Adhere to approved test procedure methodologies defined in 40 CFR Part 136 (leaves DEC website), as appropriate.
  3. Use laboratories certified by the New York State Department of Health (DOH) under the Environmental Laboratory Approval Program (ELAP) pursuant to Section 502 of the NYS Public Health Law (leaves DEC website). This requirement does not apply to specific parameters where DOH ELAP has not issued a certificate for the specific parameter.

QAPPs, DUARs, and SOPs

  • Quality Assurance Project Plan (QAPP): a document created prior to the start of work that outlines the who, what, where, why, and when of the project.
  • Data Usability Assessment Report (DUAR): a document created at the end of a project to describe how well the QAPP was followed and if data met the quality control requirements defined in the QAPP.
  • Standard Operating Procedures (SOP): a document that details the step-by-step process of an activity. For example, how to calibrate and use a multi-parameter probe.

QAPPs

QAPPs must adhere to specified formats to ensure consistency across data and information collection programs. The templates below contain the standard content and formatting DOW quality assurance documents contain. Templates are available in both PDF and Microsoft (MS) Word versions. If you are interested in using a similar approach to quality assurance and require the MS Word version, please reach out to dowqaqc@dec.ny.gov.

For more guidance on QAPPs, please review the guidance provided by the EPA (leaves DEC website).

QAPP Examples

The following DOW examples of QAPPs are provided for reference:

SOPs

The SOP templates below are also provided for reference. They can be useful to reference when filling out a QAPP. Please contact dowqaqc@dec.ny.gov for MS Word versions of the templates.

  • Administrative SOP Template (PDF): Documentation outlining processes or procedures for tasks other than technical data collection (e.g., how to conduct an inspection).
  • Technical SOP Template (PDF): A standard operating procedure which involves environmental data generation, manipulation, or compilation (e.g., an analytical process).
    For more guidance on SOPs, please see the guidance provided by the EPA (leaves DEC website).

SOP Examples

The following DOW examples of SOPs are provided for reference:

Assistance for Grant Applicants

DEC provides funding opportunities to our community partners interested in environmental protection and improvement as part of various competitive grant programs. The DOW Environmental Data Requirements (above) must be followed when grant applications include the collection, generation, or use of environmental data associated with water quality. The following information provides additional details that may be helpful when applying for these types of grants.

QAPPs

A QAPP does not need to be completed and approved to apply for a grant. However, the grant application must state a QAPP will be produced and approved prior to the start of work. The QAPP will be included as part of the approved project work plan and will become part of the contract approval. Additional QA requirements may exist for grant awardees, these requirements may be included in project specific contract language.

NYSDOH ELAP

Grant applicants must follow DOH ELAP requirements. Parameters currently listed on the DOH ELAP certification list, must be analyzed by a DOH ELAP certified facility. The most current list of DOH ELAP certified parameters can be found on DOH's website (leaves DEC website) and should be used as the official DOH ELAP parameter list moving forward. Although infrequent, the DOH ELAP certification list does change. If the list changes between the time of a grant application and the time of contract execution, DEC will adhere to the list at time of application.


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