Department of Environmental Conservation

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Office Assistant 1

Applications are being accepted from current state employees, those eligible for reinstatement based on prior permanent competitive service, and candidates on an eligible list for the position. Candidates on the eligible list for the position MUST include the list title and score received in a cover letter.

Office Assistant 1
Category of
Information
Posting Specific Information
Control Number 21-334
Application Due By 09/17/2021
Title Office Assistant 1
Location: City
DEC Region
Division/Bureau

Long Island City
Region 2
Regional Administration

Salary:
Grade:
$31,870 - $39,423 Effective 04/2020
6
Work Hours Days
Work Days Mon. - Fri.
Employment Type Permanent Budgeted Item
Appointment Type Permanent
Jurisdictional Class Competitive
Bargaining Unit/MC CSEA 02
Duties/Responsibilities The Office Assistant 1 will perform general office support and clerical work to meet the requirements of the Regional Administration Program. Such work may consist of but not be limited to: data entry; mail, supply, and inventory-related tasks; keyboarding and other document preparation tasks; using manual and electronic file systems; answering telephones, routing calls; completing forms; greeting and assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities.

Preferred Qualifications:
Proficient with a computer, printer and other office equipment; ability to effectively communicate in person and by telephone; ability to maintain a professional demeanor and interact with internal and external customers in a courteous manner.
Minimum Qualifications

Strictly adhered to based on
Civil Service requirements
Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at Salary Grade 4 or higher and either:
Eligible for transfer under Section 70.4: Must meet the open competitive minimum qualifications below;
or

Eligible for transfer under Section 70.1: Permanent competitive service as an Office Assistant 1 (Stores/Mail), Office Assistant 1, Office Assistant 1 (Keyboarding), Office Machine Operator. Also any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT."

55-b/55-c Candidates must meet the open competitive minimum qualifications below and include with their resume or application, a copy of the letter from Civil Service which indicates approval for the 55-b/55-c program.

Open competitive minimum qualifications (provided for 55b/c candidates and 70.4 transfer eligibles): There are no minimum qualifications. You must be able to demonstrate the ability to perform the essential functions of the position.
Additional Comments Must be able to lift and move objects up to 20 pounds.
To Apply Qualified candidates should forward a resume and/or Employment Application which clearly indicates how the minimum qualifications are met and includes the Control Number. If you are applying for more than one posting, you must submit a separate resume or Employment Application for each control number. Send to:

Department of Environmental Conservation
625 Broadway
Albany, New York 12233-5060

Fax: (518) 402-9038

E-Mail: PostingResponses@dec.ny.gov

Additional Notes:

If you are on an eligible list for this title, please state that information and your score in a cover letter.

State Employees: If you wish to receive an acknowledgement that your application for this posting was received by the Bureau of Personnel and then receive information on the disposition of the position, please attach two self-addressed stamped envelopes (preferably inter-office or inter-agency) to the application. If you are applying for more than one position, you must include two envelopes for each position.

Some vacancies may be anticipated and may not result in an appointment. Application for any position listed may not result in an interview.

21-386

Applications are being accepted from current state employees, those eligible for reinstatement based on prior permanent competitive service, and candidates on an eligible list for the position. Candidates on the eligible list for the position MUST include the list title and score received in a cover letter.

Office Assistant 1
Category of
Information
Posting Specific Information
Control Number 21-386
Application Due By 09/24/2021
Title Office Assistant 1
Location: City
DEC Region
Division/Bureau

Warrensburg
Region 5
Regional Administration

Salary:
Grade:
$31,870 - $39,423 Effective 04/2020
6
Work Hours Days
Work Days Mon. - Fri.
Employment Type Permanent Budgeted Item
Appointment Type Permanent
Jurisdictional Class Competitive
Bargaining Unit/MC CSEA 02
Duties/Responsibilities Duties will include processing invoices for the Warrensburg Sub-office; handling inquiries from vendors, Regional and Central Office staff either in writing, by phone or in person; typing and proofreading documents, letters and other written material for Operations staff; assisting staff in gathering and compiling data for reports, graphs, or other products; filing documents accurately and timely; processing incoming and outgoing mail and distributing incoming mail to correct recipient; maintaining accurate records of office supplies and informing the Administrative Specialist when supplies are needed; answering phone calls for the Operations Division; providing back-up coverage for the front desk, to include greeting visitors and answering the phones on a weekly basis; and providing support to other programs on an as needed basis.
Minimum Qualifications

Strictly adhered to based on
Civil Service requirements
Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at Salary Grade 4 or higher and either:
Eligible for transfer under Section 70.4: Must meet the open competitive minimum qualifications below;
or

Eligible for transfer under Section 70.1: Permanent competitive service as an Office Assistant 1 (Stores/Mail), Office Assistant 1, Office Assistant 1 (Keyboarding), Office Machine Operator. Also any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT."

55-b/55-c Candidates must meet the open competitive minimum qualifications below and include with their resume or application, a copy of the letter from Civil Service which indicates approval for the 55-b/55-c program.

Open competitive minimum qualifications (provided for 55b/c candidates and 70.4 transfer eligibles): There are no minimum qualifications. You must be able to demonstrate the ability to perform the essential functions of the position.
Additional Comments
To Apply Qualified candidates should forward a resume and/or Employment Application which clearly indicates how the minimum qualifications are met and includes the Control Number. If you are applying for more than one posting, you must submit a separate resume or Employment Application for each control number. Send to:

Department of Environmental Conservation
625 Broadway
Albany, New York 12233-5060

Fax: (518) 402-9038

E-Mail: PostingResponses@dec.ny.gov

Additional Notes:

If you are on an eligible list for this title, please state that information and your score in a cover letter.

State Employees: If you wish to receive an acknowledgement that your application for this posting was received by the Bureau of Personnel and then receive information on the disposition of the position, please attach two self-addressed stamped envelopes (preferably inter-office or inter-agency) to the application. If you are applying for more than one position, you must include two envelopes for each position.

Some vacancies may be anticipated and may not result in an appointment. Application for any position listed may not result in an interview.