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The New York State Department of Environmental Conservation has added a link to a translation service developed by Microsoft Inc., entitled Bing Translator, as a convenience to visitors to the DEC website who speak languages other than English.

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Reporting and Payment Instructions and Forms

Reporting Requirements

Quarterly Report

Grant recipients must submit Quarterly Reports every quarter using the following schedule. Quarterly reports are required every quarter whether or not a payment request is being submitted to the Department. No payments and/or reimbursement requests will be made unless a Quarterly report, as well as, the other requested information is submitted. The following schedule should be followed when submitting quarterly reports.

Quarterly Report Due Dates
Quarter Closing Date Quarterly Reports Due to
NYS DEC Regional Project Manager
March 31 April 15
June 30 July 15
September 30 October 15
December 31 January 15

**Note: If you are submitting a request for payment with this quarterly report, you must also submit a Expenditure and Reimbursement form, a State Aid Voucher and a Self-Certification form. These documents are all located below. No payments and/or reimbursement requests will be made unless a Quarterly Report as well as the other requested information is submitted. Documentation is required with reimbursement requests at 25%, 50%, 75% and 100% of the contract amount.

Final Report

Grant recipients are also required to submit a Final Report upon completion of the WQIP project. The final payment and/or reimbursement request will not be made unless a Final Report is submitted for the project.

Reporting Templates

Quarterly Report (MS Word, 12 KB) - Use this template to prepare your quarterly report

Final Report (MS Word, 12 KB) - Use this template to prepare your final report

Documentation Requirements and Expenditure and Reimbursement Report Forms

The following documents provide the documentation requirements and the Expenditure and Reimbursement Report Forms needed in order to submit a request for payment. Please use the forms for the type of project (NPS, WWT, MS4 or WQM) and Round (Year) your project was awarded funding. These documents must be printed out and submitted as a hard copy with original signatures for all payment requests.

Rounds 1-9 (2006 and Prior Years)

Round 10 (2009)

Payment Documents Needed For All Projects

These documents have been made into fillable and savable PDF format. Both documents must be submitted with all payment requests.