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Process for Successful WQIP Applicants

Steps for Contract Execution

Water Quality Improvement Program (WQIP) Checklist (PDF, 158.4 kB) - A printable checklist of documents needed for WQIP contract execution.

This chart should be used as a guide by grant recipients (WQIP Rounds 1-11), to help with the contracting process. It should take 8-12 months to execute a contract with DEC for WQIP funds. The timeline begins once you, the grant recipient, receive a letter from DEC explaining the steps needed for completing the contract process and you accept the grant award.

Duration and steps to execute a WQIP contract with DEC
Timeframe Schedule Activities
Month 1-3 Within 90 days of receiving a letter from DEC Grant Recipient submits Attachment C - Work Plan, Attachment B-1 - Expenditure Based Budget and other supporting documents to DEC staff. DEC staff is available to answer questions and assist you in the work plan development phase.
Month 2-4
Within 30 days from submittal of workplan DEC completes review of project work plan
  • Regional and Central Office staff complete technical and administrative reviews.
  • The length of this review period is determined by the necessity for any revisions and subsequent review and approval of them.
Month 3-5 Within 30 days from approval of workplan DEC prepares contract
  • DEC sends a proposed contract to the recipient.
Month 4-6 Within 30 days from grant recipient's receipt of proposed contract Grant Recipient returns signed contract
  • Return the signed contract to the Central Office staff member who sent the contract to you.

Month 8-12

Within 120 days of receipt of the grant recipient's signed contract Contract is executed
  • DEC routes the contract through the DEC for approval.
  • DEC forwards the contract to the State Attorney General's and Comptroller's offices for execution.
  • Grant Recipient receives a copy of the executed contract when the Comptroller's office approves the contract.
  • Funding reimbursement can begin. For some grants, a 25% advance will be processed for the grant recipient.