Process for Successful WQIP Applicants

Steps for Contract Execution

This chart should be used as a guide by grant recipients, to help with the contracting process. It should take 8-12 months to execute a contract with DEC for WQIP funds. The timeline begins once you, the grant recipient, receive a letter from DEC explaining the steps needed for completing the contract process and you accept the grant award.

Duration and steps to execute a WQIP contract with DEC
Timeframe	Schedule	Activities
Month 1-3	Within 90 days of receiving a letter from DEC	Grant Recipient submits workplan and other supporting documents to the DEC Regional WQIP contact. Your DEC Regional WQIP contact is available to answer questions and assist you in the work plan development phase. Select the workplan template for your project type. Prepare the workplan according to the timeline. Provide an original, signed Municipal Resolution. Complete the State Environmental Quality Review (SEQR). Submit workplan and supporting documentation to your DEC Regional WQIP contact.
Month 2-4	Within 30 days from submittal of workplan	DEC completes review of workplan Regional and Central Office staff complete technical and administrative reviews. The length of this review period is determined by the necessity for any revisions and subsequent review and approval of them.
Month 3-5	Within 30 days from approval of workplan	DEC prepares contract DEC sends a proposed contract to the recipient.
Month 4-6	Within 30 days from grant recipient's receipt of proposed contract	Grant Recipient returns signed contract Return the signed contract to the Central Office staff member who sent the contract to you.
Month 8-12	Within 120 days of receipt of the grant recipient's signed contract	Contract is executed DEC routes the contract through the DEC for approval. DEC forwards the contract to the State Attorney General's and Comptroller's offices for execution. Grant Recipient receives a copy of the executed contract when the Comptroller's office approves the contract. Funding reimbursement can begin. For some grants, a 25% advance will be processed for the grant recipient.