Full Application Narrative Outline & Sample Budget
Applicants who received a quantitative score of 25 points or higher in Stage 1 (Pre-Application) will be contacted by DEC staff via U.S. mail and invited to submit a Full Application (Stage 2). The deadline for submitting a full application will be provided in the notification. Full applications will be reviewed and scored using qualitative scoring criteria (see "Overview of the Application Process" for more details about scoring criteria).
Full Application Narrative Outline
A Full Application should not exceed 10 pages in length and should contain the following categories:
- Project Identification: Name of applicant, contact information, location and amount of funding requested
- Need: Why do this project? Why is this funding necessary?
- Objectives: What are the specific goals of the project? Objectives should be achievable, measurable, realistic, and tied to a specific time frame.
- Expected Results & Benefits: What will be the specific results of the project? How will they benefit the target species?
- Compliance & Permitting: How will compliance with the Biological Opinion be ensured? Have all permitting requirements been met?
- Methods: How will the stated goals be accomplished?
- Location: Where will this project take place?
- Deliverables & Schedule: Specific and detailed list of expected services and items including when each part of the project will be implemented and completed?
- Key personnel and Titles: Who will be involved in the project? What are their qualifications?
- Project Budget Outline: The need and reasonableness of costs associated with the project will be considered during the cost effectiveness portion of the evaluation.
Developing a Project Budget
A project budget should be provided for each year and an overall summary broken down by the following categories:
- Salary: Salary of project staff employed or hired by the individual or applicant organization. No more than 25% of the total project budget may go to pay the salary (and fringe if applicable) of a single individual in the Paid Staff or contractual services category.
- Fringe Benefits: Personal Service x Fringe Rate (15% of Salary, maximum)
- Travel and Equipment Usage: Vehicle mileage at the federal rate, fuel costs, and other similar expenses.
- Supplies and Materials: Office supplies, consumable field gear or materials such as flagging tape and stakes, herbicides, etc.
- Equipment Rental: defined in 43 CFR Part 12 - "Administrative and Audit Requirements and Cost Principles for Assistance Programs" as "...tangible, non-expendable, personal property having a useful life of more than one year and an acquisition cost of $ 5,000 or more per unit."
- Contractual Services: No more than 25% of the total project budget can be used for contractual services. If you subcontract out for services such as invasive species control, you must be able to provide proof as to the reasonableness of such costs.
Match can include personal contributions, donated material and services necessary for project implementation, and "in-kind."
If in-kind (volunteer time, equipment usage) or other non-State and non-Federal contributions will be used as match you must include:
- A description of what the in-kind services are going to be.
- In-kind services must be "necessary and reasonable" for the accomplishment of project objectives. The Project narrative needs to identify how and why the in-kind services are "necessary and reasonable" for the accomplishment of project objectives.
- Provide an estimate of in-kind services and explain how the estimated in-kind costs are calculated (e.g., "the rate used to calculate the time spent by landowners on habitat management activities is equal to the state rate for similar work", etc.).
- Prior to the implementation of the project, and for reporting purposes after the project is complete, applicants need to explain how in-kind services will be accounted for (e.g., volunteer time cards, database).
- In-kind is not state or federal staff time or resources. Applicants are urged to review the federal guidance on in-kind services [43 CFR 12.64(7)] and the documentation requirements therein (see link to federal guidance on the page "What Applicants Need to Know").
Sample Budget Table
|Object Class Categories||Year 1:
|Travel & Equipment Usage|
|Supplies & Materials|
|Cost Share (%)|