Department of Environmental Conservation

D E C banner

WQIP Documents and Forms - ROUNDS 12 & Up

WQIP Round 14 documents coming soon! Awardees who want to get a head start should begin with the Work Plan and Budget.

Applicants awarded WQIP funding will be notified in writing. Notification begins a process for the applicant to develop a work plan/budget and complete other necessary steps to enter into a contract with the DEC. All contracts must use the new Statewide Master Grant Contract forms, regardless of which WQIP Round the original award was made and be developed within the Grants Gateway.

NOTE: All Vendors/Applicants/Grantees now have a new grants management website where they need to register.

Important Notice for All Vendors/Applicants/Grantees

All vendors (governmental organizations, not-for-profit organizations, Commissions, Authorities, Tribal organizations, etc.) should visit the NYS Grants Reform website and become familiar with the new statewide Grants Gateway, web-based grants management system. The Grants Gateway is an online system that will allow vendors to browse all NYS Agency anticipated and available grant opportunities, providing a one-stop location that will improve the way grants are administered by the State of New York.

Beginning January 1, 2014, all grant applicants/vendors must be registered in the NYS Grants Gateway to be eligible to apply for a NYS grant opportunity, to enter into a future contract, and to receive future grant payments.

It is imperative that all vendors immediately register in the NYS Grants Gateway. If you are a NFP organization you must also prequalify in the Grants Gateway before you will be considered eligible to apply for a NYS grant opportunity.

Prequalification Updates

Due to the statutory changes that took effect on July 1, 2014 as a result of the Not For Profit Revitalization Act State agencies will suspend the prequalification requirement for any not-for-profit responding to an RFP from July 1, 2014 to September 30, 2014. During that time, not-for-profits will have the ability to access their document vaults in order to update their files without losing the ability to apply for any grant offered by a State agency. All not-for-profit organizations may apply for any State funding during this period regardless of their prequalification status. However, award of funds will be contingent on the ability of a not-for-profit successfully completing the prequalification prior to the execution of a contract. After September 30, 2014 prequalification will once again be required for any not-for-profit applying for State funds, excepting categories of not-for-profit s currently exempted.

More specific Prequalification information can be found on the NYS Grants Reform website.

Project Work Plan/Budgets

Successful applicants will need to enter project workplan and budget into the Grants Gateway. First completing these worksheets offline will make entering into the Grants Gateway easier.

Required Supporting Documents

Upload your completed required supporting documents into the Grantee Document folder in the Grants Gateway.

  • State Environmental Quality Review (SEQR) - This page provides instructions and forms to assist with the SEQR requirements. SEQR will either be one of the following:
    1. Type II action: If an awardee determines the project is classified as a Type II action, they should submit a letter to the Regional Permit Administrator stating this determination.
    2. Negative Declaration: If an awardee determines the project will not have a significant adverse impact on the environment, they should submit a negative declaration determination document to the Regional Permit Administrator.
    3. If the awardee prepared an environmental impact statement for the project; they need to submit a copy of the SEQR findings statement to the Regional Permit Administrator.
  • Minority and Women-Owned Business Enterprises/ Equal Employment Opportunity Program Requirements - This page provides instructions and forms for reporting compliance with the M/WBE program.
  • Pollutant Load Reduction Estimate Report (PDF, 98 kB) - This report is required for all non-point source projects.
  • Municipal Separate Storm Sewer System (MS4) Lead Applicant Self Certification Form (PDF, 39 kB) - All funded MS4 projects must complete this form certifying that an Inter-municipal Agreement or a signed commitment exists between the Lead Applicant and each participating MS4.
  • Vendor Responsibility Questionnaires - The Department requires Vendor Responsibility Questionnaires for both construction and non-construction subcontracting entities. The appropriate Questionnaire, either construction or non-construction, must be submitted to the applicant/contractor by the subcontractor for each subcontract that equals or exceeds $100,000. Subcontractors/vendors should be registered in the New York State VendRep System. The applicant/contractor then must submit each original signed and notarized Questionnaire. Vendors may file the required Vendor Responsibility Questionnaire online via the New York State VendRep System. If the subcontractor completes the Questionnaire online, the applicant/contractor shall provide the Department a copy of the system Certification only. (The Office of the State Comptroller encourages the latter approach.) Additional information, guidance, and electronic versions of the forms are available on the New York State Office of the State Comptrollers website. A link to the website is located in the right side column under Links Leaving DEC's Website.
  • Workers Compensation Benefits - It is now a requirement to provide the Department with proof of Workers' Compensation Benefits prior to entering into and executing a contract. The only forms which are accepted as proof of Workers' Compensation Insurance are as follows: Form # C-105.2 Certificate of Workers' Compensation Insurance; CE-200 Certificate of Attestation of Exemption - (no employees); U-26.3 State Insurance Fund Version of the C-105.2 form; SI-12 Certificate of Workers' Compensation Self Insurance; GSI-105.2 Certificate of Participation in Workers' Compensation Group Self-Insurance. An ACCORD form is NOT an acceptable proof of Workers' Compensation coverage. All the above referenced forms, EXCEPT CE-200 & SI-12 MUST name: The New York State Department of Environmental Conservation, Division of Water, 625 Broadway, Albany, NY 12233-3500 as the Entity Requesting Proof of Coverage (Entity being listed as the Certificate Holder). Additional information can be obtained at the New York State Workers' Compensation website. A link to the website is located in the right side column under Links Leaving DEC's Website.
  • Other Insurances - Other insurance may be required depending on the Department's review of project workplan and budget.

More about WQIP Documents and Forms - ROUNDS 12 & Up: