WQIP Contract Process, Documents and Forms - NYS Dept. of Environmental Conservation

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WQIP Contract Process, Documents and Forms

Applicants awarded WQIP funding are informed in writing. Notification begins a process for the applicant to develop a work plan and complete other necessary steps to enter into a contract with DEC. Contracts awarded in Round 12 or later use the Statewide Master Grant Contract forms within the Grants Gateway. All vendors (governmental organizations, not-for-profit organizations, commissions, authorities, tribal organizations, etc.) should visit the NYS Grants Reform website and become familiar with Grants Gateway. A Grantee Quick Start Guide is available on the website. It is important that designated and authorized staff from your organization become familiar with Grants Gateway functions.

The documents and forms listed below are necessary to complete the steps in the contract process:

  1. Grant recipient submits Attachment C - Work Plan, Attachment B-1 - Expenditure Based Budget, and other supporting documentation to DEC
  2. DEC reviews work plan and budget
  3. DEC prepares contract
  4. Grant recipient signs contract and returns to DEC
  5. Contract is executed

Contract Timelines

Contract development is expected to take forty-five days. The expected time to contract completion is an additional thirty-five days. The timeline begins once the grant recipient receives a letter from DEC stating the steps needed for completing the contract process.

Project Work Plan/Budgets

The workplan and budget worksheets found below should first be completed off-line (not in Grants Gateway) in coordination with DEC staff. For Rounds 11 and earlier, submit the forms below to DEC staff directly. For Rounds 12 and later, applicants should use the completed forms to enter the project workplan and budget into Grants Gateway. Applicants will receive an email when the contract documents are available to be completed in the Gateway.

Contract Documents

DEC will include these documents in each contract. They are being provided to applicants for review purposes only.

Round 14
Round 13
Round 12

Required Supporting Documents

For Rounds 12 and later, applicants will upload the following information into the Grantee Document folder in Grants Gateway.

  • Minority and Women-Owned Business Enterprises/ Equal Employment Opportunity Program Requirements - This page provides instructions and forms for reporting compliance with the M/WBE program.
  • Pollutant Load Reduction Estimate Report (PDF, 196 kB) - This report is required with all non-point source work plans. It assesses the effectiveness of the NPS project and the Best Management Practice used.
  • Attachment F - Municipal Separate Storm Sewer System (MS4) Lead Applicant Self Certification Form (PDF, 39 kB) - All funded MS4 projects must submit this form certifying that an Inter-municipal Agreement or a signed commitment exists between the Lead Applicant and each participating MS4.
  • Vendor Responsibility Questionnaires - The Department requires Vendor Responsibility Questionnaires for both construction and non-construction subcontracting entities. The subcontractor must submit the appropriate Questionnaire, either construction or non-construction, to the grant recipient for each subcontract that equals or exceeds $100,000. Subcontractors/vendors should be registered in the New York State VendRep System. The grant recipient then must upload each original signed and notarized Questionnaire. It is preferred that vendors file the required Vendor Responsibility Questionnaire online via the New York State VendRep System. If the subcontractor completes the Questionnaire online, the grant recipient shall provide the Department a copy of the system Certification only. Additional information, guidance, and electronic versions of the forms are available on the New York State Office of the State Comptrollers website.
  • Workers Compensation Benefits - Worker's Compensation coverage must be provided for work to be performed in New York State. Grant recipients must provide and maintain full New York State coverage during the life of this contract for the benefit of such employees as are required to be covered by the New York State Worker's Compensation Law. Evidence of Worker's Compensation and Employers Liability coverage must be provided on one of the following forms specified by the Chairman of the New York State Worker's Compensation Board:
Table of the Worker's Compensation Forms
Form # Form Title
C-105.2 Certificate of Worker's Compensation Insurance
U-26.3 State Insurance Fund Version of the C-105.2 form
SI-12/GSI-105.2 Certificate of Worker's Compensation Self-Insurance
CE-200 Certificate of Attestation of Exemption (no employees)
  • Disability Benefits - Disability Benefits coverage must be provided for work to be performed in New York State. Grant recipients must provide and maintain full New York State coverage during the life of this contract for the benefit of such employees as are required to be covered by the New York State Disability Benefits Law. Any waiver of this requirement must be approved by DEC and will only be granted in unique or unusual circumstances. Evidence of Disability Benefits coverage must be provided on one of the following forms specified by the Chairman of the New York State Worker's Compensation Board:
Table of Disability Benefit Forms
Form # Form Title
DB-120.1 Certificate of Disability Benefit Insurance
DB-155 Certificate of Disability Benefit Self-Insurance
CE-200 Certificate of Attestation of Exemption (no employees)
  • Other Insurances - Other insurance may be required depending on the Department's review of project workplan and budget.

State Environmental Quality Review (SEQR)

This page provides instructions and forms to assist with the SEQR requirements. SEQR will either be one of the following:

  1. Type II action: If an awardee determines the project is classified as a Type II action, they should submit a letter to the Regional Permit Administrator stating this determination.
  2. Negative Declaration: If an awardee determines the project will not have a significant adverse impact on the environment, they should submit a negative declaration determination document to the Regional Permit Administrator.
  3. If the awardee prepared an environmental impact statement for the project; they need to submit a copy of the SEQR findings statement to the Regional Permit Administrator.

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