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Recertification Course Instructions

Instructions for Sponsors of Pesticide Applicator Recertification Courses

The following procedures are to be followed by recertification training course sponsors to obtain course approval and assigned recertification credits from New York State Department of Environmental Conservation (DEC).

Application Due 45 days Prior to Course Date

Applications for pesticide applicator training courses must be complete and must be submitted at least 45 days prior to the commencement of the course to allow sufficient time for review, approval, and return of course approval documents to the sponsor. Course applications submitted less than 45 days before the course date will not be approved. Course applications are processed on a first in/first out basis. Plan accordingly if you need credit information in advance for course announcements.

Submitting for Approval

The course sponsor must submit the training course application, agenda and other supporting documents to pestcourse@gw.dec.state.ny.us or mail to NYSDEC, Bureau of Pest Management, Pesticide Reporting & Certification Section, 625 Broadway, Albany, New York 12233-7254. The request for course approval must include:

  • A fully completed Pesticide Training Course Application. A Pesticide Training Instructor Application must be completed for each instructor not on the approved list. Approved Training Instructor list is available.
  • A detailed course description with time of training in each subject. Detailed topic descriptions are necessary for the reviewer to determine the appropriate recertification credits and categories. Applications without adequate subject detail will be returned.
  • A program agenda that includes start/stop times in clock hours for all topics and breaks. The start and stop times (e.g. 10:00-10:30) for each subject or speaker as well as any breaks or meals must be shown. A maximum of 7.0 hours of training per day will be approved for a recertification course. Minimum break periods of 15 minutes for every three hours of continuous training must be included. If the course or activity involves a tour, you must provide an itinerary which includes travel stops and times.
  • A description of the methods used to confirm student identity at roster sign-in, and to ensure that only attendees who sit for the entire course receive a course certificate.
  • Copies of all materials to be handed out at the course, if requested by the DEC.
  • A draft copy of the course announcement if one is to be sent to prospective attendees. The announcement should not imply in any way that the DEC is a course sponsor.
  • Sponsors of distance learning courses should review the requirements.

Incomplete applications will be rejected.

Criteria Used for Evaluating Course Offerings

Applications for pesticide recertification courses submitted for credits will be evaluated on the basis of subject matter presented and time devoted to the topic. In general, discussions relating to almost any aspect of pest management may be considered for credits. Credits are assigned to specific categories or subcategories of certification or as Core credits, depending on the topic. Examples of acceptable topics include the following:

  • Integrated Pest Management (IPM)
  • Pesticide labels and labeling
  • Pesticide safety/Pesticide first aid
  • Effects of pesticides on the environment
  • Environmental factors affecting pesticide use and performance
  • Characteristics of pests, biology, symptoms of pest infestation, and damage
  • Pesticide products
  • Pesticide application equipment, techniques, and calibration
  • Pesticide laws and regulations
  • Farm Worker Safety (WPS)
  • Biological controls/Non-chemical controls
  • Alternative products and methods for pest management

Examples of topics which will not be considered for credits include the following:

  • Business management
  • Marketing techniques
  • Public relations
  • Sales pitches or sales presentations containing no significant technical information on pesticide products, pests, application equipment or techniques.

Approval Process

The course outline and instructor qualifications will be reviewed by the DEC and appropriate credits will be assigned. The course sponsor will receive an e-mailed notification with a DEC course number, approved categories and credits. Credits will be assigned on a basis of 1.0 credit per hour of actual course instruction time. Up to 7.0 recertification credits per day are allowed. One DEC course number will be assigned for each course. Multi-day courses will be assigned a course number for each day. Programs offering concurrent or breakout sessions will have course numbers and credits assigned for each session. This course number is to be listed on the course certificate which is issued to individuals attending the course for recertification credits. Note: the course ID number issued for the approved course is to be used only for the specific date, time and place approved by DEC. The course ID number may not be re-used by the sponsor for a future offering of the course.

Course Sponsor Requirements

Prior to the start of a training session, the sponsor must confirm the identity of any attendees that wish to earn DEC credits. Attendees must show photo identification. Certified applicators should show their DEC certification ID card and record their certification identification number, and print and sign their name on the Recertification Course Roster. The sponsor must secure the rosters to prevent late arriving attendees from signing the roster forms. All original rosters for each day of training must be mailed to the DEC Pesticide Reporting & Certification Section with a postmark no more than 5 days following course completion. Failure to follow this procedure may result in rejection of future course applications submitted by the sponsor and/or cancellation of the course approval. The sponsor must keep a copy of these records on file for a minimum of 5 years.

At the conclusion of the course, the sponsor must provide and issue to each student attending the course for recertification credits a certificate of proof of attendance. The sponsor must send a sample course certificate to the DEC Pesticide Reporting & Certification Section within 5 days of receiving the course approval notification. You may download samples of a Recertification Course Certificate in PDF (24 KB) or in Microsoft Word (41 KB).

Appropriate controls must be used to ensure that only attendees who sit for an entire course, as approved by DEC, receive a course certificate. The sponsor must have sufficient staff present to monitor the audience and supervise the roster sign-in process.

Attendees who arrive after the start of the first training topic or leave before the end of the last topic shall not be issued a course certificate. The sponsor representative monitoring attendance must cross out the name and ID number on the roster for any person who leaves before the end of the course.

The sponsor should remind individuals attending the course for recertification credits that they must submit their original certificate of proof of attendance to the DEC at the time the individual applies for recertification.

Pesticide training courses may be re-approved without submitting a complete course application if the course content and instructors are identical to the original course as approved. The course sponsor must notify the DEC Pesticide Reporting & Certification Section at least 2 business days prior to the start of each offering of an approved recertification course as required under section 325.21(c). Prior notification must include DEC course number, dates, program agenda (with start/stop times for agenda topics and breaks) and specific location. Failure to comply with Section 325.21(c) will result in the revocation of this course approval.

The sponsor of a pesticide recertification course plays a key role in ensuring the integrity of the certification training process. In addition to the responsibilities outlined above, the course sponsor must submit any required or requested information to DEC within the requested timeframes and immediately notify DEC of any proposed changes to the approved course content, structure, time, date, and/or location.

Failure to follow the instructions may result in disapproval of future course applications for the sponsoring organization, and the DEC's rejection of training certificates issued at the course.

Monitoring of Certification Training Courses

DEC pesticide staff routinely monitor pesticide certification training courses for course content, time allocated to topics, etc. As a condition of course approval, sponsors must grant access for DEC or USEPA pesticide staff to monitor any approved course and waive registration fees. If the actual course is found to deviate significantly from the approved course, the Bureau of Pest Management may change the assigned credits, as appropriate, to reflect the deviation or invalidate the course if necessary.

The Cornell University Pesticide Management Education Program website contains a course calendar. All DEC approved courses are posted on this website.