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Course Instructions

Instructions for Sponsors of Pesticide Courses

The following procedures are to be followed by certification eligibility training course sponsors to obtain course approval and assigned credits from New York State Department of Environmental Conservation (Department).

Advance Notice

Applications for pesticide applicator training courses must be submitted at least 45 days prior to the commencement of the course to allow sufficient time for review, approval, and return of course approval documents to the sponsor. The Department will consider re-approval of courses that are identical to a course first approved within the past 3 years with at least 10 days prior written notification.

Application Process

The course sponsor must submit the course application and supporting documents to pestcourse@dec.ny.gov or mail to the NYSDEC, Bureau of Pest Management, Pesticide Reporting & Certification Section, 625 Broadway, Albany, New York 12233-7254. The request for course approval must include:

  • A completed Pesticide Training Course Application with the following separate attachments:
  • A detailed course description with time of training in each subject. Applications without adequate subject detail will not be approved.
  • A program agenda that includes start/stop times (e.g. 10:00-10:30) for each topic or speaker as well as any breaks or meals must be shown. Minimum break periods of 15 minutes for every three hours of continuous training must be included.
  • Instructor application forms for any speakers not previously approved.
  • A description of the methods used to ensure that only those attendees who sit for an entire course as approved by the Department receive the course certificate at the conclusion of the course.
  • Copies of training materials or practice exams to be handed out at the course, if requested by the Department.
  • A draft copy of the course announcement if one is to be sent to prospective attendees.
Recertification Courses

Applications for pesticide recertification courses submitted for credits will be evaluated on the basis of subject matter presented and time devoted to the topic. Credits may be assigned to specific categories or subcategories of certification or as Core credits, depending on the topic.

Eligibility Courses

Course sponsors applying for approval of 30 hour certification eligibility courses must submit a detailed agenda that includes a minimum of 15 hours of training in Northeast Core Manual, 3rd Edition topics and Federal & NY State pesticide laws and regulations, and a specified minimum number of hours of training in category/subcategory specific topics, which is posted on our website. The total length of actual training must be at least 30 hours. Course sponsors applying for approval of 20 hour Aquatic Anti-fouling Paint Applicator (category 13) eligibility courses must submit a detailed agenda that includes a minimum of 12 hours of training in Northeast Core Manual, 3rd Edition topics and Federal & NY State pesticide laws and regulations, and a minimum 8 hours of training specific to the aquatic anti-fouling paint category (category 13). The total length of actual training must be at least 20 hours for category 13 eligibility.

Approval Process

The course application (including outline & agenda, instructor qualifications etc.) will be reviewed by the Pesticide Reporting & Certification Section. If approved, course number(s) and appropriate credits will be assigned. A course should be offered only as approved by the Department in advance, based on the course application submitted to the Department. Sponsors cannot modify the course after the Department has assigned a course number and credits. Note: Unless the Department approves the course as distance learning, the ID number issued for the approved course is to be used only for the date, time and place specified on the course application. Changes in course content, location or date must be submitted a minimum of 10 days prior to the originally scheduled course date to allow enough time for issuing final approval documents.

Sponsors must use the course roster form and certificate provided with the course approval documents. Distance course requirements are posted on our website.

Recertification Courses

Course applications must have content equal to a minimum 30 minutes of pest management related content to be considered for approval. Breakout sessions within a course or conference must also contain a minimum of 30 minutes of pest management content to be considered for approval. A maximum of 7.0 recertification credits per day will be awarded, excluding breaks. One Department course number will be assigned for each course, or session if applicable.

Eligibility Courses

Agendas for eligibility courses may not exceed 7.5 hours of actual training per day. One Department course number will be assigned for the entire eligibility course. The sponsor must use a separate Department course roster form for each day of the eligibility course. Eligibility course sponsors who wish to have the course considered for recertification credits for existing certified applicators should indicate so on the application. In this case, the course will also be evaluated for recertification credits and separate course numbers and credits will be assigned to each session of the course. Certified applicators in attendance for recertification training must sign the recertification course roster for each day or session attended.

Course Sponsor Responsibilities

The sponsor of a pesticide applicator training course plays a key role in ensuring the integrity of the certification training process. Before the course starts, the sponsor must confirm the identity of any students that want pesticide certification credits. Certified applicators or technicians must present a NY pesticide ID card. Others may present a photo driver's license to verify identification. The sponsor shall require all certified pesticide applicators to record their certification ID number and print and sign their name on the Department Recertification Course Roster provided with the course approval documents. Students attending for certification eligibility must print and sign their name on the Department Eligibility Course Roster provided with the course approval documents. Roster forms must be collected and secured by the sponsor representative at the start of the course. All original rosters for each day of training must be mailed to the Pesticide Reporting & Certification Section with a postmark no later than 5 days after the course. The sponsor must keep a copy of these records on file for a minimum of 5 years.

Beginning in September 2014 the roster becomes the key document for recertification credits. The Department will record recertification credits earned based on the course roster or distance course spreadsheet. Course attendees must print their name and certification ID number on the roster legibly or the earned credits will not be recorded.

Appropriate controls must be used to ensure that attendees sit for the entire course, start to end, as approved by the Department. The sponsor must have sufficient staff present to monitor the audience and supervise the roster sign-in process. Attendees who arrive after the start of the first training topic or leave before the end of the last topic shall not be issued a course certificate and their name and ID number must be stricken from the roster. The course sponsor shall issue a course certificate, provided with the course approval documents, to course attendees completing the full length of training as approved by the Department. The certificate will be a record of attendance to be kept by the attendee.

Sponsors must use the course roster form and certificate provided with the course approval documents. Distance course requirements are posted on our website.

Pesticide applicator training courses may be re-approved without submitting a complete course application if the course content and instructors are identical to a course first approved within the past 3 years; (every 3 years you need to send a complete new application at least 45 days prior to the course date). In addition to the responsibilities outlined above, the course sponsor must submit any required or requested information to the Department in a timely manner and immediately notify the Department of any proposed changes to the approved course content, instructor, time, date, and/or location at least 10 days prior to the scheduled course date.

Monitoring of Pesticide Training Courses

The Department & USEPA pesticide staff routinely monitor pesticide training courses for course content, time allocated to topics, etc. As a condition of course approval, sponsors must grant the Department/USEPA pesticide staff access to monitor any approved course and waive registration fees for the Department or USEPA pesticide inspectors.


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