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Certification Eligibility Course Instructions

Instructions for Sponsors of Pesticide Certification 30-Hour Eligibility Courses and 20-Hour Aquatic Anti-Fouling Paint Courses

The following procedures are to be followed by certification eligibility training course sponsors to obtain course approval and assigned credits from New York State Department of Environmental Conservation (Department).

Application due 45 days prior to course date

Applications for pesticide applicator training courses must be complete and must be submitted at least 45 days prior to the commencement of the course to allow sufficient time for review, approval, and return of course approval documents to the sponsor. Course applications submitted less than 45 days before the course date will NOT be approved. Course applications are processed on a first in/first out basis. Plan accordingly if you need credit information in advance for course announcements.

The course sponsor must e-mail the training course application, agenda and other supporting documents to pestcourse@gw.dec.state.ny.us or mail to NYSDEC, Bureau of Pest Management, Pesticide Reporting & Certification Section, 625 Broadway, Albany, New York 12233-7254. The request for course approval must include:

  • A fully completed Pesticide Training Course Application. A Pesticide Training Instructor Application must be completed for each instructor not on the approved list. Approved Training Instructor list is available.
  • A detailed course description with time of training in each subject; all subjects listed under Section 325.18 must be covered. Detailed topic descriptions are necessary for the reviewer to determine the appropriate certification credits and categories. Applications without adequate subject detail will be returned.
  • 30 Hour Courses: The course must include a minimum of 15 hours of training in Northeast Core Manual, 3rd edition topics and a specified minimum hours of training in category/subcategory specific topics (See Important Links: Minimum Category Specific Training for 30-Hour Eligibility Courses). The total length of training must be a minimum of 30 hours.
  • 20 Hour Aquatic Anti-fouling Paint Courses: The course must include a minimum of 12 hours of training in Northeast Core Manual, 3rd edition topics and a minimum of 8 hours of training aquatic anti-fouling paint specific topics. The total length of training must be a minimum of 20 hours.
  • A program agenda that includes start/stop times in clock hours for all topics and breaks. The start and stop times (e.g. 10:00-10:30) for each subject or speaker, as well as, any breaks or meals must be shown. A maximum of 7.5 hours of training per day will be approved for a certification eligibility course. Minimum break periods of 15 minutes for every three hours of continuous training must be included. If the course or activity involves a tour, you must provide an itinerary which includes travel stops and times.
  • A description of the methods used to confirm student identity at roster sign-in, and to ensure that only attendees who sit for the entire course receive a course certificate..
  • Copies of all materials to be handed out at the course, if requested by the Department.
  • A draft copy of the course announcement if one is to be sent to prospective attendees. The announcement should not imply in any way that the Department is a course sponsor.
  • Sponsors of distance learning courses should review the requirements.

Incomplete applications will be rejected.

Approval Process

The course outline and instructor qualifications will be reviewed and certification eligibility credits will be awarded for categories with adequate training content to meet or exceed the minimum standards set forth above. The course sponsor will receive an e-mailed notification with a DEC course number, approved categories and credits. One DEC course number will be assigned for the entire eligibility course. This course number is to be listed on the course certificate which is issued to individuals attending the entire course for initial certification eligibility.

Eligibility course sponsors who wish to have the course considered for recertification credits for existing certified applicators must make this request on the application. In this case, the course will also be evaluated for recertification credits and separate course numbers and credits will be assigned to each session of the course. Up to 7.0 recertification credits per day are allowed. Certified applicators in attendance for recertification training must be issued one course certificate and sign the recertification course roster for each day or session attended.

Course Sponsor Responsibilities

Prior to the start of a training session, the sponsor must confirm the identity of any attendees that wish to earn DEC credits. Attendees must show photo identification. Certification eligibility candidates print and sign their name on the Eligibility Course Roster. Certified applicators should show their DEC certification ID card and record their certification identification number, and print and sign their name on the Recertification Course Roster. The sponsor must secure the rosters to prevent late arriving attendees from signing the roster forms. All original rosters for each day of training must be mailed to the DEC Pesticide Reporting & Certification Section with a postmark no more than 5 days following course completion. Failure to follow this procedure may result in rejection of future course applications submitted by the sponsor and/or cancellation of the course approval. The sponsor must keep a copy of these records on file for a minimum of 5 years.

At the conclusion of the course, the sponsor must provide and issue to each student attending the course a certificate of proof of attendance. The course sponsor must only issue one original course certificate to candidates attending the course for initial certification eligibility. However, a separate certificate is to be issued, for each day or session assigned a course number, to existing certified applicators attending for recertification credits. The sponsor must send a sample course certificate to the DEC Pesticide Reporting & Certification Section within 5 days of receiving the course approval notification. You may download samples of a 30 Hour Course Certificate in PDF (18 KB) or in Microsoft Word (22 KB).

The sponsor should remind candidates attending the 30-hour course for initial certification eligibility that they must submit their original certificate of proof of attendance to the DEC at the time the individual applies for the certification examination.

Appropriate controls must be used to ensure that only attendees who sit for an entire course, as approved by DEC, receive a course certificate. The sponsor must have sufficient staff present to monitor the audience and supervise the roster sign-in process.

Attendees who arrive after the start of the first training topic or leave before the end of the last topic shall not be issued a course certificate. The sponsor representative monitoring attendance must cross out the name and ID number on the roster for any person who leaves before the end of the course.

Pesticide certification eligibility courses may be re-approved without submitting a complete course application if the course content and instructors are identical to the original course as approved. The course sponsor must notify the DEC Pesticide Reporting & Certification Section at least 2 business days prior to the start of each offering of an approved eligibility course as required under section 325.21(c). Prior notification must include the DEC course number, dates, program agenda (with start/stop times for agenda topics and breaks) and specific location. Failure to comply with Section 325.21(c) will result in the revocation of this course approval.

The sponsor of a pesticide certification eligibility course plays a key role in ensuring the integrity of the certification training process. In addition to the responsibilities outlined above, the course sponsor must submit any required or requested information to DEC within the requested timeframes and immediately notify DEC of any proposed changes to the approved course content, structure, time, date, and/or location.

Failure to follow these instructions may result in disapproval of future course applications for the sponsoring organization, and the DEC's rejection of training certificates issued at the course.

Monitoring of Certification Training Courses

DEC pesticide staff routinely monitor pesticide certification training courses for course content, time allocated to topics, etc. As a condition of course approval, sponsors must grant access for DEC or USEPA pesticide staff to monitor any approved course and waive registration fees. If the actual course is found to deviate significantly from the approved course, DEC may change the assigned credits, as appropriate, to reflect the deviation or invalidate the course if necessary.

The Cornell University Pesticide Management Education Program website contains a course calendar at http://coursecalendar.psur.cornell.edu/. All DEC approved courses are posted on this website.

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