Clean Water Act (CWA) Section 604(b) Contract Development and Execution Timeline

This chart was prepared for the grant recipient and should be used as a guide to help with the contracting process. The timeline begins once you, the grant recipient, receive a letter from DEC awarding your organization 604(b) funds.

Timeframe	Activity
April 26 - May 9, 2011	Awardee confirms or declines their 604(b) award. Notifications can be sent via email to: wqipuser@gw.dec.state.ny.us or by US mail to: Susan Van Patten NYSDEC 625 Broadway Albany, NY 12200-3507
April 26 - June 13, 2011	Awardee Project Manager completes and submits work plan to NYSDEC. Awardee uses the work plan template posted on DEC's website. Awardee works with designated NYSDEC contact (DEC project manager) to develop the workplan. Awardee emails work plan to the Regional NYSDEC contact for technical review and to the Central Office for administrative review: wqipuser@gw.dec.state.ny.us . Awardee Project Manager prepares other contract supporting documents. Awardee prepares a Minority and Women-Owned Business Enterprise/Equal Employment Opportunity Work Plan. Use the M/WBE Program instructions and template found on DEC's website. Send to the DEC M/WBE Program Supervisor listed in the instructions. Awardee organization's Governing Board must pass a Resolution endorsing the project being funded. A resolution should be sent to: Joanne Kosinski NYSDEC 625 Broadway Albany, NY 12233-3507
Within 30 days from submittal of work plan	DEC completes review of work plan. Regional Office staff complete technical and Central Office staff complete administrative reviews. The length of this review period is determined by the necessity for any revisions and subsequent review and approval of them.
Within 30 days from approval of work plan	DEC prepares contract. DEC sends a proposed contract to the awardee.
Within 30 days from grant recipient's receipt of proposed contract	Awardee Project Manager signs and returns contract. Awardee receives contract from NYSDEC. Awardee's authorized representative signs contract. Awardee returns the signed contract to: Joanne Kosinski NYSDEC 625 Broadway Albany, NY 12233-3507 Awardee must include a Resolution form found on NYSDEC website, if one was not previously submitted or if a previously submitted document had to be updated.
Within 120 days of receipt of the grant recipient's signed contract	Contract is executed. DEC routes the contract through the DEC for approval. DEC forwards the contract to the State Attorney General's and Comptroller's offices for execution. Awardee receives a copy of the executed contract when the Comptroller's office approves the contract. Funding reimbursement can begin.