ARRA and CWA Section 604(b) Funding Awards
This page contains links to instructions, forms and useful web sites for organizations who received ARRA 604(b) funds from NYS DEC.
ARRA 604(b) Award Background
On May 4, 2009, NYS DEC published the request for applications (RFA) for the Clean Water Act (CWA) Section 604(b) funds made available through the American Recovery and Reinvestment Act (ARRA). The application deadline was July 10, 2009. NYS DEC received 23 applications, 11 of which were awarded funding. The following regional planning and interstate organizations were successful applicants:
| Organization Name and Location | Project Type and Summary Statement | Funding Amount |
|---|---|---|
| Great Lakes Commission | Total Maximum Daily Load Elements: Collect data for the phosphorus TMDL for the 303(d) listed streams tributary to Lake Ontario. | $254,695 |
| Hudson Valley Regional Council | Green Infrastructure Planning: Develop a green Infrastructure planning program in at least 7 communities in the Hudson Valley region and identify and plan for at least 10 site-specific green Infrastructure projects in each of the participating communities. | $285,000 |
| Lake Champlain-Lake George Regional Planning Board | Water Quality Management Planning: Work with partners to catalogue (e.g., ID, assess and prioritize) highly erodible exposed sites; conduct basin-wide erosion and sediment control outreach and education; and develop an action plan (e.g., ID areas for remediation, future funding needs). | $130,625 |
| Interstate Environmental Commission (IEC) | Stormwater Phase II Planning: Provide Long Island-wide MS4 stormwater management planning assistance as provided for by the New York State Sea Grant Long Island. | $232,893 |
| Herkimer-Oneida Counties Comprehensive Planning Program | Stormwater Phase II Planning: Release Digital Towpath Stormwater Module and provide training statewide to MS4s on how to use the module. Module provides electronic means to develop and maintain SWMP plan as required by the SW permit. Develop a web-based regional SW system mapping and information management system. Develop a storm sewershed map. | $95,000 |
| Central New York Regional Planning & Development Board | Green Infrastructure Planning: Conduct regional GI planning activities to carry out high priority MS4 SW management activities and help address the Onondaga Lake phosphorus MS4 TMDL requirements and the City of Syracuse CSO overflows. | $237,500 |
| Southern Tier Central Regional Planning and Development Board | Water Quality Management Planning: Develop a regional action plan for the Chemung and Susquehanna River Basins for eco-system based management. | $285,000 |
| Genesee/ Finger Lakes Regional Planning Council | Green Infrastructure Planning: Assess and inventory MS4 and other priority communities in the G-FL 9 county region to determine potential for green infrastructure implementation and retrofit projects. An analysis of local regulations will be included. | $97,369 |
| Interstate Environmental Commission (IEC) | Stormwater Phase II Planning: Collaborate with the Croton-Kensico Watershed Intermunicipal Coalition to develop a regional stormwater map. | $28,500 |
| Interstate Environmental Commission (IEC) | Total Maximum Daily Load Elements: Perform wet and dry weather sampling and modeling of the Byram River. | $87,171 |
| Genesee/ Finger Lakes Regional Planning Council | Stormwater Phase II Planning: Conduct a scan of impervious areas of the Genesee-Finger Lakes 9 county region. Provide information on-line for MS4s and others to use. | $13,887 |
Information for Sub-recipients
Sub-recipients are non-federal entities that expend federal awards received from another entity. For ARRA 604(b) funding, sub-recipients are the regional planning and interstate organizations that received funding from NYS DEC.
Sub-recipients should use the instructions and forms provided in American Recovery and Reinvestment Act (ARRA) Clean Water Act, Section 604(b) Instructions and Templates for preparing State Assistance Contract Appendix C - Project Work Plan, Quarterly and Final Reports, Reimbursement Requests (MS Word, 508 Kb) to prepare work plans, contracts, quarterly reports, reimbursement requests and final reports. The instructions and forms provided in this document are broken into individual documents and listed under the following headings. Scroll down to find these headings:
- Resources and Templates for Developing Work Plans and Contracts
- Resources and Templates for Reporting
- Instructions and Forms for Requesting Reimbursement
- ARRA Reporting Schedule
- How and Where to Submit Work Plans, Contracts, Reports, Reimbursement Requests
Resources and Templates for Developing Work Plans and Contracts
Attachment B Resolution Form (MS Word, 30 Kb) - The Regional Planning or Interstate Organization's governing body must pass a resolution stating its willingness to execute and comply with the terms of the contract and naming an authorized representative to act on its behalf.
ARRA Contract Development Timeline (PDF, 34 Kb)- The timeline lists the steps for developing and executing a contract with the State and the deadlines for completing each step.
Work Planning Instructions (PDF, 60 Kb)
Work Plan Template (MS Word, 174 Kb) - Use this form to prepare the work plan.
D-U-N-S - ARRA funding sub-recipients must have an identification number issued by Dun and Bradstreet. If your organization does not have a D-U-N-S number, you may apply for one. Visit the D&B DUNS website (see offsite links in the right hand column) to apply.
TMDL Statement of Work (PDF, 58 Kb) - Work Plans for TMDL Elements Projects should be developed using the tasks, deliverables and schedules laid out in this document as a basis and augmenting as appropriate for their individual project.
Central Contractor Registration (CCR) - The federal CCR information and registration site. CCR registration is required for ARRA reporting. This link can be found in the Offsite Links located near the top, right column of this page.
Minority and Women-Owned Business Enterprises (M/WBEO)/ Equal Opportunity Program (PDF, 46 Kb) - provides instructions and a template for documenting compliance with the (M/WBEO) program.
Resources and Templates for Reporting
Sub-recipients must report quarterly beginning with the quarter in which the award was made, regardless of whether any money has yet been spent. Since awards were made by NYS DEC in October 2009, sub-recipients must prepare their first quarterly report for the quarter ending December 31, 2009 (see the reporting schedule below).
When the project is completed, the sub-recipient must prepare and submit a final report, summarizing the entire project. The final report is in addition to the quarterly report documenting the activities in the last quarter of the project.
Reporting Instructions (PDF, 39 Kb)
Quarterly Report Cover Page Template (MS Word, 51 Kb)
Quarterly Report Project Progress Template (MS Word, 31 Kb)
Expenditure Report Form - Parts A, B and C only (MS Word, 43 Kb) - The form linked here contains only Parts A, B and C of the Expenditure and Reimbursement Report, which is sufficient for the electronic quarterly report. For requesting reimbursement, use the full form listed in the Instruction and Forms for Requesting Reimbursement heading, below.
ARRA Federal Quarterly Reporting Template (MS Excel, 780 Kb) - The American Recovery and Reinvestment Act contains requirements for specific data to be reported to the federal government. DEC will be making the report to the government web site. Sub-recipients must provide data to DEC using this template and send it electronically to DEC with the rest of the quarterly report elements. Sub-recipients need only fill out part of the template:
On the Prime Recipient Tab, lines 29 through 48
Specific information to help you fill out this template is found in the reporting instructions listed above. Sub-recipients should be sure to read the Reporting Instructions soon after receiving their award letter.
Instructions for Counting Jobs Created or Retained (PDF, 19 Kb) - An accounting of jobs created/retained is a key component of ARRA reporting. This document provides instructions for counting jobs correctly.
Final Report Format (PDF, 15 Kb)- when the project is complete, use this form to write a final report. The final report does not replace the quarterly report for the last quarter of the project operation.
Instructions and Forms for Requesting Reimbursement
Documentation Requirements at 25%, 50%, 75% and 100% of the Contract Amount (PDF, 18 Kb) - This document provides instructions for preparing reimbursement requests and using the Expenditure Reimbursement Report form.
Expenditure Reimbursement Report Form (MS Word, 94 Kb) - this form must be part of each reimbursement claim package sent to NYS DEC. The report form consists of Parts A, B, C which detail expenses and reimbursement for the quarter and "to-date". The subsequent pages are budget category-specific summary sheets where you record the individual expenses and self-certify. Instructions for using the form are in the Documentation Requirements document, above.
Self Certification Form (PDF, 12 Kb) - The sub-recipient uses this form to certify that the costs included in the reimbursement requests are reasonable, eligible and allowable under the contract. The form must be signed by the authorized representative of the organization and be included in each reimbursement request package.
State Aid Voucher and Instructions (MS Word, 51 Kb) - The voucher is the request for payment. Print out and submit with original signatures.
ARRA Reporting Schedule
| Quarter End Date | Sub-recipient Transmit Qrtly Rpt to NYS DEC |
|---|---|
| 09/30/09 | 10/01/09 |
| 12/31/09 | 01/04/10 |
| 03/31/10 | 04/01/10 |
| 06/30/10 | 07/01/10 |
| 09/30/10 | 10/01/10 |
| 12/31/10 | 01/03/11 |
| 03/31/11 | 04/01/11 |
| 06/30/11 | 07/01/11 |
| 09/30/11 | 10/03/11 |
| 12/31/11 | 01/03/11 |
| 03/31/12 | 04/02/12 |
Where and How to Submit Work Plans, Contracts, Reports, Reimbursement Requests
To assure proper electronic delivery of work plans or quarterly reports, the subject line of the e-mail must be the correct one of the following (click link to open e-mail):
| Document or Report | Email Subject Line |
|---|---|
| ARRA 604(b) Work Plan | Submit ARRA Work Plan |
| Quarterly Reports for TMDL Elements Projects | Submit ARRA CWA 604(b) Quarterly Report - TMDL |
| Quarterly Reports for other projects: Green Infrastructure Planning Phase II Stormwater Planning Water Quality Management Planning |
Submit ARRA CWA 604(b) Quarterly Report |
| Final Reports | Submit ARRA 604(b) Final Report |
Contracts and reimbursement requests must be submitted in hard copy because of original signatures and accompanying documentation.
Signed contracts should be mailed to:
Joanne Kosinski/Toni Shields
NYS DEC
625 Broadway
Albany, NY 12233-3507
Requests for reimbursement should be mailed to:
Susan Van Patten
NYS DEC
625 Broadway
Albany, NY 12233-3507
Requests for reimbursement will not be processed without a quarterly report having been submitted. Mark on the cover page of the quarterly report that a reimbursement request will follow by mail.
NYS DEC Contacts
ARRA CWA 604(b) Program Questions
Susan Van Patten 518-402-8267
sevanpat@gw.dec.state.ny.us
Sub-recipient Fiscal Questions
Toni Shields 518-402-8218
teshield@gw.dec.state.ny.us
