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Grant Funding for Municipalities

Round Three of the Municipal Zero-emission Vehicle (ZEV) Clean Vehicle Rebate is Open!

The Municipal ZEV Clean Vehicle (CV) Rebate Program (PDF, 496 KB) provides rebates to cities, towns, villages, and counties (including New York City boroughs) to purchase or lease (for at least 36 months) new clean vehicles for fleet use.

Vehicles must be purchased or leased on or after May 1, 2018, from a dealership located within New York State, and placed into municipal service by July 26, 2019.

Plug-in hybrid electric, all-electric, and hydrogen fuel cell vehicles are eligible for rebates of $2,500 for vehicles with a 10- to 50-mile electric range and rebates of $5,000 for vehicles with greater than 50-mile electric range. The ZEV CV rebate may also be combined with the New York State aggregated purchase opportunity, typically made available in the spring. Municipalities may purchase and receive rebates for more than one vehicle.

Applications for the rebate are found on the Grants Gateway under the grant opportunity name "2018 Zero-emission Vehicle (ZEV) Clean Vehicle (Purchase or Lease)." Information regarding registration in the Grants Gateway can be found on the Grants Reform website. The application requires upload of the following documents: list of all vehicles purchased/leased for which a rebate is requested, including make, model, year, vehicle identification number (VIN), and electric range; and for each vehicle: temporary or permanent registration, bill of sale, and executed lease or purchase agreement. Either the bill of sale or the lease/purchase agreement must identify the New York State dealership from which the vehicle was received.

A total of $300,000 is available. No more than 50% of the total amount will be awarded to any one municipality. Rebates are awarded on a first come, first served basis for project meeting all applicable selection criteria until all funds are exhausted, or until July 26, 2019, whichever comes first. Awards under $10,000 will be administered via purchase order; awards over $10,000 will be administered via contract; and awards over $50,000 cannot be processed until the opportunity closes and the Office of the State Comptroller has approved the entire procurement.

Please direct any questions on the Municipal ZEV CV Rebate Program to: ZEVrebate@dec.ny.gov or call the Office of Climate Change at 518-402-8448.

Round three of the Municipal ZEV Infrastructure Rebate Program (charging stations) will open in the future. Please check this page regularly for announcement.

Climate Smart Communities Grant Program

ROUND 3 OF THE CLIMATE SMART COMMUNITY GRANTS PROGRAM IS NOW CLOSED!

Applications for the Climate Smart Community (CSC) Grants program are accepted each year through the Consolidated Funding Application (link leaves DEC website). Round 3 applications are currently under review; announcement of the awards is anticipated in December 2018. For more information about the round 3 opportunity (which is now closed), download the 2018 Request for Applications (PDF, 384 KB).

The CSC Grant program was established in 2016 to provide 50/50 matching grants to cities, towns, villages, and counties (or boroughs of New York City) of the State of New York for eligible climate adaptation and mitigation projects. Download the CSC grants fact sheet (PDF, 112 KB) for an overview of the program.

Funds are available for two broad categories: The first category supports implementation projects related to climate change adaptation and the reduction of greenhouse gases outside the power sector. The second category supports planning projects related to Climate Smart Communities certification actions (link leaves DEC website), especially in the areas of climate change adaptation, land use, and municipal fleet management.

The Climate Smart Communities Grant program awards made in 2016 and 2017 are listed by region in the files below:

Applying for Grants and Managing Contracts in the Grants Gateway

All eligible applicants and/or award recipients should visit the Grants Reform website (link leaves DEC website) and become familiar with the statewide Grants Gateway (link leaves DEC website), a web-based grants management system. The Grants Gateway allows potential applicants to browse all New York State anticipated and available grant opportunities, providing a one-stop location that improves the way grants are administered by the State of New York.

All grant applicants must be registered in the Grants Gateway to be eligible to apply for a New York State grant opportunity, to enter into a contract, and to receive grant payments. If you have not already done so, register in the Grants Gateway (PDF, 299 KB).

Funding amounts over $10,000 are awarded by contract. As a first step in the contracting process, we recommend that you review the Quick Start Guide: Contracts (PDF, 1.18 MB) provided on the Grants Reform website (link leaves DEC website). The standard New York State Master Contract for Grants (MCG) (PDF, 536 KB) can also be found at the Grants Reform site. As noted above, all contracting must take place within the Grants Gateway.

Project Work Plan/Budgets

Successful applicants must enter a project workplan and budget into the Grants Gateway. Completing the worksheets provided below offline will make entering the information into the Grants Gateway easier. The information provided in your Expenditure Based Budget and Work Plan must be consistent with the information provided in your grant application. Please contact the Office of Climate Change at cscgrants@dec.ny.gov or your CSC project manager directly if you would like a copy of the Work Plan Template in Word Document format.

Insurance Documents

Pursuant to the MCG Program Terms and Conditions, contractors are required to provide proof of insurance as applicable to their projects. Applicable certificates and endorsements must list the New York State Department of Environmental Conservation and the State of New York as additional insureds for applicable commercial general liability, professional liability, and/or other insurances. The prime contractor must require all subcontractors to carry appropriate insurance, naming the prime contractor, New York State, and the New York State Department of Environmental Conservation as additional insureds. The contractor shall require that any subcontractors hired carry insurance with the same limits and provisions as provided herein. The prime contractor is not required to provide DEC with copies of subcontractor certificates and endorsements. The contractor must complete and upload the following documents into the Grants Gateway Grantee Document Folder:

Proof of Workers' Compensation Coverage/Exemption from Workers' Compensation

The following are acceptable Workers' Compensation coverage documents:

  • C-105.2 Certificate of Workers' Compensation Insurance (must name DEC as entity requesting proof)
  • CE-200 Certificate of Attestation of Exemption - (no employees) (does not name DEC/State requesting proof)
  • U-26.3 State Insurance Fund Version of the C-105.2 form
  • SI-12 Certificate of Workers' Compensation Self-Insurance (does not name DEC/State requesting proof)
  • GSI-105.2 Certificate of Participation in Worker's Comp Group Self-Insurance (must name DEC as entity requesting proof)
Proof of Disability/Exemption from Disability

The following are acceptable Disability Benefit Insurance Coverage documents:

  • DB-120.1 Certificate of Disability Benefit Insurance
  • DB-120.2 Certificate of Participation in Disability Benefits Group Self-insurance
  • DB-155 Certificate of Disability Benefit Self-Insurance (does not name DEC/State requesting proof)
  • CE-200 Certificate of Attestation of Exemption - (no employees)

The Department has determined the following insurances may also apply to projects funded by this program, depending on the scope:

Commercial General Liability Insurance

Commercial general liability insurance with a limit of not less than $2,000,000 each occurrence and $5,000,000 general aggregate. Such insurance shall cover liability arising from premises operations, independent contractors, products-completed operations, broad form property damage, personal and advertising injury, cross liability assumed in a contract (including tort liability of another assumed contract). Limits may be provided through a combination of primary and umbrella/excess policies. The commercial general liability aggregate shall be endorsed to apply on a per project basis for construction contracts.

Professional Liability Insurance

Professional liability insurance includes coverage for negligent acts, errors, or omissions in rendering or failing to render professional services required by this contract arising out of specifications, installation, modification, abatement, replacement, or approval of products, materials, or processes containing pollutants and the failure to advise of or detect the existence or the proportions of pollutants. The contractor, any subcontractor, or supplier retained by the contractor to work on the contract shall procure and maintain during and for a period of three (3) years after completion of this contract, professional liability insurance in the amount of $1,000,000. The professional liability insurance may be issued on a claims-made policy form, in which case the contractor shall purchase at its sole expense, extended discovery clause coverage of up to three (3) years after work is completed, if coverage is canceled or not renewed.

Marine Protection and Indemnity

Anytime the activity involves work on navigable water or the work is connected to water-related activities, the contractor shall procure marine protection and indemnity and hull and machinery coverage, if available. Hull and machinery coverage shall be provided for the total value of the watercraft or equipment. The contractor shall obtain protective and indemnity liability insurance for all marine operations under the contract, with a minimum $2,000,000 limit.