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Grant Funding for Municipalities

Climate Smart Communities Grant Program

The Climate Smart Communities grant program provides 50/50 matching grants to counties (and NYC boroughs), cities, towns and villages of the State of New York for eligible climate adaptation and mitigation projects.

In 2017, $9.5 million is available for implementation projects related to flood risk reduction, extreme event preparation, reduction of vehicle miles travelled (VMT), reduction of food waste, reduction of landfill methane leakage, and reduction of hydrofluorocarbons emissions from refrigeration and other air conditioning equipment. In addition, $500,000 is available for certification projects that advance adaptation, land use, transportation, and organic waste management planning, inventory and assessment actions aligned with Climate Smart Communities Certification requirements.

Round two of this grant program is being offered through the 2017 Consolidated Funding Application (CFA). Information on all the funding resources available, as well as application workshop dates, can be found at the Regional Economic Development Councils website. A copy of the 2017 Climate Smart Communities Request for Applications is provided at the link below.

The CFA will open to applicants on Monday, May 1, and the deadline for applications is Friday, July 28, 2017 at 4 p.m. Applications submitted after the deadline will not be accepted.

Round one awards were made by Governor Cuomo and the Regional Economic Development Councils in December 2016. The Climate Smart Communities Grant Program awards funded in 2016 are listed by region in file below.

If your municipality received a grant awards through the 2016 Climate Smart Communities Grant Program, you will be contacted by a DEC project manager when we are ready to develop the contract for your grant project in the NYS Grants Gateway.

Municipal Zero Emission Vehicle (ZEV) & ZEV Infrastructure Rebate Program

The Municipal ZEV rebate program provides rebates for costs associated with the purchase or lease (for at least 36 months) of eligible clean vehicles, and installation of eligible infrastructure which supports public use of clean vehicles. The primary purpose of a rebate-eligible facility must be the charging or fueling of clean vehicles by the public. Vehicles must be purchased or leased from a dealership located within New York State.

Round one (2016) closed on March 31, 2017. Round two will be available soon.

Round two rebate categories and limits are as follows:

Category Total Available Maximum Rebate Maximum per Municipality Match per Project State Share per Project
Clean Vehicle Purchase or Lease tbd $5,000 per vehicle (50+ mi. electric range); $2,500 per vehicle (10-50 mi. electric range) 50% of total available Not Applicable Grant amount up to rebate limits
Electric Vehicle Supply Equipment Infrastructure (EVSE) tbd $250,000 per facility 50% of total available 20% of Grant Amount Up to $8000 per port (EVSE) or up to $32,000 per pedestal (Direct Current Fast Charge)
Hydrogen Fuel Cell Infrastructure tbd $250,000 per facility 75% of total available 20% of Grant Amount Grant amount up to rebate limits

Rebates are awarded on a first come-first served basis for projects meeting all applicable selection criteria (not to exceed the maximum per municipality in each category), until all funds are exhausted, or until another deadline specified in the active Request for Applications, whichever comes first.

When available, the Request for Applications for the Municipal ZEV and ZEV Infrastructure Rebate Program will be available through the NYS Grants Gateway (link leaves DEC website). Instructions for finding grant opportunities and submitting an application are available in the ZEV Program Instructions (PDF, 846 KB). You may also watch our 3-minute tutorial (WebEx recording; link leaves DEC website) that demonstrates how to find and apply for this opportunity (when available) in the Grants Gateway.

Please direct any questions on the Municipal ZEV and ZEV Infrastructure Rebate Program to: ZEVrebate@dec.ny.gov or call the Office of Climate Change at 518-402-8448.

Applying for Grants and Managing Contracts in the Grants Gateway

All eligible applicants and/or award recipients should visit the NYS Grants Reform website (link leaves DEC website) and become familiar with the statewide Grants Gateway, a web-based grants management system. The Grants Gateway allows potential applicants to browse all NYS Agency anticipated and available grant opportunities, providing a one-stop location that improves the way grants are administered by the State of New York.

All grant applicants must be registered in the NYS Grants Gateway to be eligible to apply for a NYS grant opportunity, to enter into a contract, and to receive grant payments. If you have received a grant award through the 2016 Climate Smart Communities Grant Program and have not already done so, you must immediately register in the NYS Grants Gateway (PDF, 299 KB) (link leaves DEC website).

As a first step in the contracting process, we recommend that you review the Quick Start Guide: Contracts (PDF, 1.18 MB) (link leaves DEC website) guidance provided via the Grants Reform website.

Funding amounts over $10,000 are awarded by contract. The New York State Master Contract for Grants (MCG) (PDF, 536 KB) (link leaves DEC website) template is available for review at NYS Grants Reform site (link leaves DEC website). As noted above, all contracting is undertaken within the NYS Grants Gateway.

Project Work Plan/Budgets

Successful applicants will need to enter a project workplan and budget into the Grants Gateway. Completing these worksheets offline will make entering the information into the Grants Gateway easier. The information provided in your Expenditure Based Budget and Work Plan must be consistent with the information provided in your grant application.

There are a number of additional documents that are required in order to successfully develop a contract for a NYSDEC grant award. You will need to complete and upload the following documents into the Grants Gateway Grantee Document Folder.

MWBE Utilization/Worker's Compensation/Insurance Requirements

A MWBE Utilization Plan is required for contracts of $25,000 or more. The Utilization Plan (UP) can be found on the MWBE Goals & Reporting Responsibilities page. If you have questions about completing the UP, please contact the MWBE Unit at 518-402-9240 or mwbe@dec.ny.gov.

Proof of Worker's Compensation Coverage/Exemption from Worker's Compensation

The following are acceptable Workers' Compensation coverage documents.

  • C-105.2 Certificate of Workers' Compensation Insurance (must name DEC as entity requesting proof)
  • CE-200 Certificate of Attestation of Exemption - (no employees) (does not name DEC/State requesting proof)
  • U-26.3 State Insurance Fund Version of the C-105.2 form
  • SI-12 Certificate of Workers' Compensation Self-Insurance (does not name DEC/State requesting proof)
  • GSI-105.2 Certificate of Participation in Worker's Comp Group Self-Insurance (must name DEC as entity requesting proof)

Proof of Disability/Exemption from Disability

The following are acceptable Disability Benefit Insurance Coverage documents.

  • DB-120.1 Certificate of Disability Benefit Insurance
  • DB-120.2 Certificate of Participation in Disability Benefits Group Self-insurance
  • DB-155 Certificate of Disability Benefit Self-Insurance (does not name DEC/State requesting proof)
  • CE-200 Certificate of Attestation of Exemption - (no employees)

Pursuant to the MCG Program Terms and Conditions, Contractors are required to provide proof of insurance as applicable to their project. Applicable certificates and endorsements must list the Department and the State of New York as additional insured's for applicable Commercial General Liability, Professional Liability, and/or other insurances. The prime contractor must require all subcontractors to carry appropriate insurance, naming the prime contractor, NYS and NYS DEC as additional insured's. The Contractor shall require that any subcontractors hired carry insurance with the same limits and provisions as provided herein. The prime contractor is not required to provide DEC with copies of subcontractor certificates and endorsements.

The Department has determined the following insurances may apply to your project depending on the project scope:

Commercial General Liability Insurance

Must have a limit of not less than $1,000,000 each occurrence. Such insurance shall cover liability arising from premises operations, independent contractors, products-completed operations, broad form property damage, personal and advertising injury, cross liability assumed in a contract (including tort liability of another assumed in a contract).

Public Official's/Professional Liability Insurance

Must include coverage for architect/engineering/surveying services procured under this contract. If applicable, the Contractor and any subcontractor retained by the Contractor to work on the contract shall procure and maintain during and for a period of three (3) years after completion of this contract, Professional Liability Insurance in the amount of $1,000,000 issued to and covering damage for liability imposed on the Contractor by this contract or law arising out of any negligent act, error, or omission in the rending of or failure to render professional services required by this contract. The professional liability insurance may be issued on a claims-made policy form, in which case the Contractor shall purchase at its sole expense, extended Discovery Clause coverage of up to three (3) years after work is completed if coverage is cancelled or not renewed. If applicable, the Contractor shall provide coverage for its negligent act, error or omission in rendering or failing to render professional services required by this contract arising out of specifications, installation, modification, abatement, replacement or approval of products, materials or processes containing pollutants, and the failure to advise of or detect the existence or the proportions of pollutants.