Hazardous Waste Manifest System
New York State tracks the movement of hazardous waste generated and managed in the State from "cradle to grave" - from when it leaves the place of generation until it gets to the place where it is managed. A hazardous waste manifest form is used, which travels with the hazardous waste and must be signed by the generator, transporter, and the receiving facility.
To track each shipment, New York State requires the generator to mail a copy of the manifest form to the State when the shipment leaves their site. The receiving facility also mails a copy of the manifest form to the State when the waste arrives at their facility for management. The State, through a computer system, can match up these two manifests, documenting that the hazardous waste was safely transported to its destination.
Since 1980, this manifest information from hazardous waste transportation has been entered into a computer system where the data from the manifests is maintained and hazardous waste tracking is accomplished. The original manifest forms are scanned into an electronic image storage system to maintain a permanent document record.
Manifest data and images are used by Department personnel and law enforcement officials for enforcement of federal and state hazardous waste and transportation regulatory requirements. Other uses include auditing special assessments, hazardous waste regulatory fee programs and annual hazardous waste reports.
Hazardous Waste Manifest Forms
Hazardous waste manifest forms are required to transport hazardous waste across the nation. These forms can be obtained from printers approved by the EPA to print these forms. A list of these approved printers can be found in the right hand column of this page. Hazardous Waste Manifest Forms Are No Longer Available from NYSDEC.
Contact Information for NYS DEC's Hazardous Waste Manifest Section
All hazardous waste manifest forms and related correspondence should be mailed to:
NYS Department of Environmental Conservation
Division of Environmental Remediation
Albany, NY 12233-7252
Manifest Section Contact Information
Phone: (518) 402-8730
Fax: (518) 402-8654
Generators Must Continue to Submit Hazardous Waste Manifest Forms to NYS DEC
The new manifest form has six sheets (two less than the old form.) This means that the waste Generator will need to make additional copies of the manifest form. They will need to make copies for "Generator State - Mailed by Generator" and "Disposer State - Mailed by Generator" as necessary and submit them to the Generator or Disposer State.
Additionally, if a TSDF rejects a waste shipment back to the original Generator or rejects-on to a secondary TSDF, the Generator or secondary TSDF will sign Block 18c to certify receipt of the rejected waste. Once signed in Block 18c, a copy of this form also needs to be submitted to NYS DEC.
Hazardous Waste Manifest forms submitted to NYS DEC must be postmarked within 10 days of waste shipment for the generator within 10 days of waste receipt for TSDFs.
Hazardous Waste Manifest Forms Must Be Legible
Effective September 5, 2006, new hazardous waste manifest forms are required to transport hazardous waste across the nation. Some of the forms that we have been receiving in our office are difficult to read for the following reasons:
- too small font - cannot read - forms are designed for 12 pitch font.
- mis-alignment of copying - cutting off the right/left side or the bottom/top so we lose data fields. Please be sure to align copy properly.
- mis-alignment of typing - need to get text/numbers into the boxes, not on the lines.
- copy is too dark - if words from back are coming through, the copy is too dark.
- copy is too light - can't read it - or parts are illegible.
- use of highlighter - when a form with highlighter is scanned, everything highlighted goes black. Please do not highlight your manifest form.
- use legible handwriting on the manifest form.
- do not put "NY=" before the handling code, just the handling code will suffice.
If a New York generator is shipping hazardous waste to a New York State receiving facility, make sure you submit a legible copy of your hazardous waste manifest forms to New York State. You should use the second sheet of the manifest form (called designated facility to generator state) rather than sending a photocopy. In all other cases, the generator should make a legible copy of the manifest and mail it to New York State.
Please call us at 518-402-8730 or email us at firstname.lastname@example.org if you have any questions.
Generators must complete Block 13 Waste Codes. They may designate up to, but not more than, six Waste Codes. If applicable, NYS DEC's "B" type Waste Codes for PCB wastes must be used.
Generators must provide the "old Handling Code" for their wastes in Block 13 in certain cases, or else the waste will be assumed to be landfilled. See the Special Assessment Taxes section below for further guidance.
Special Assessment Taxes
Special Assessment taxes have historically been based upon the quantity of hazardous waste and its ultimate disposal method. The ultimate disposal method was ascertained with the use of Handling Codes. These Handling Codes have been removed from the manifest form, and Management Method Codes have been added. Most all of the Management Method Codes provide the ultimate disposal method and, therefore, NYS DEC can continue to calculate Special Assessment taxes. Please see the table below to determine which Handling Codes NYS DEC has assigned to which Management Method Codes.
Hazardous Waste Management Method Code Conversion Table
However, some Management Method Codes can not be used to determine the waste's ultimate disposal method, such as H141 which represents storage, bulking, and/or transfer off site. The list of Management Method Codes for which an ultimate disposal method is not able to be determined is H112, H132 and H141. For these Management Method Codes NYS DEC will assume the waste's ultimate disposal method was landfill, unless otherwise notified, and calculate Special Assessment taxes based on such. In these cases the Generator and/or TSDF are directed to enter one of the "old Handling Codes" (B for incineration, R for Recycle and T for Treatment) into one of the associated Waste Code boxes in Block 13 ONLY if the ultimate disposal method is not landfill. See the Hazardous Waste Management Method Code Conversion Table for guidance.
Specific Gravity may be provided in Block 14 - Special Handling Instructions and Additional Information to assure accurate conversion of volumetric units into weight.
Note: Tons, Metric Tons, Cubic Meters and Cubic Yards should only be reported in connection with very large bulk shipments, such as rail cars, tank trucks or barges.
Generators and TSDF's should be aware that Block 11 Total Quantity ONLY applies to the quantity of hazardous waste, and should NEVER include the waste container or packaging. Please see DEC Policy DSH-HW-03-17 Counting of Container and Packaging Weights.
More about Hazardous Waste Manifest System:
- Hazardous Waste Management Method Code Conversion Table - Description of DEC's Handling Codes and Management Method Codes.
- Hazardous Waste Assessments and Fees - Special Assessment Taxes and Regulatory Program Fees are levied on all facilities in New York State that generate hazardous waste.
- Hazardous Waste Manifest Data Downloads - Hazardous waste manifest data available for downloading.