Waste Transporter Permit Application Instructions

New Application

Complete the application form, Parts A, B, C and D.

Part A - Requests information regarding the name, address and telephone number of the transporter. All applicants must complete Boxes 1, 3, 5, 6, 7, and 8. Check "New" in Box 8 and complete the asterisk section. Applicants planning to transport hazardous waste or waste oil need to complete Box 4. An US EPA ID# for Hazardous Waste and Waste Oil hauling can be obtained by contacting the US EPA at (212) 637-4106.

Part B - Requests information regarding the primary location of vehicle(s) and license plate number(s). Section 1 needs to show the primary address of where the majority of the vehicles are stored. Post Office Box numbers are not acceptable. Section 2 needs to list the plate numbers and state of registration for each vehicle used to transport regulated waste. The state of registration is required to process your application. Check the "ADD" box next to each vehicle. If the vehicle(s) listed haul only residential septage and/or residential raw sewage including portable toilet waste, you need to check the "Sptg/RRS" box.

Note: Waste can be transported ONLY in vehicles included on the permit. Each vehicle that will be used to transport waste must appear on the application form. There are fees associated with each vehicle. See the "Regulatory Fees" section below for details on the fee rates. In the case of the tractor trailer, only the license plate of the trailer that contains the waste needs to be registered.

Part C - Requests information on the general type(s) of waste the applicant plans to transport. Check the "ADD" box for all waste types that apply. With the exception of residential septage and residential raw sewage categories, the fee is the same regardless of how many waste categories you check. If you plan on hauling hazardous, waste oil and/or medical waste you need to complete the "Certification of Hazardous Materials & OSHA Training for Transporters of Hazardous Industrial/Commercial Waste, Waste Oil and Medical Waste in New York State" form. In order to haul low-level radioactive waste, a TSDF (treatment, storage & disposal facility) form is required. To obtain this form, contact the Bureau of Radiation & Hazardous Site Management at (518) 402-8579.

Part D - The transporter fills out the top portion of this form. Then they need to mail this form to the destination facility that they want to add to their permit. The destination facility needs to complete Part D and mail the form back to the transporter. Once the destination facility mails the form back to the transporter they should check over part D then submit everything to the Department.
The application form must be signed by an authorized representative of the company. This application form submitted to the Department must bear the original signature.
Send the completed application form to the NYS Department of Environmental Conservation (DEC) at the above address.
Allow four to six weeks processing time. Under the Uniform Procedures Act the Department has 60 days from the date of receipt of application to make a permit decision on new permits. The waste transporter permit will be mailed to the applicant when it is issued. The applicant is NOT authorized to transport waste until the permit is received.

Annual Renewals:

Approximately 60 days prior to your permit expiration date, you will receive a Renewal Notice in the mail which will list all your current information (license plate numbers, waste types, etc.) on your permit.
When you receive the Renewal Notice, you must complete it, making any necessary changes, and mail it back to the DEC by the specified due date. You must also submit an Annual Report, Destination facility authorization, Certificate of Insurance and any additional required documentation at this time.
Once your renewal is processed, you will receive your renewed permit in the mail listing all of the waste types that you are authorized to transport and all of the vehicles that are authorized to transport such waste.

Permit Modifications:

Part A - Complete this section for all permit modifications (i.e., for changes in transporter address, and for additions/deletions of vehicles, etc.).
Part B - Section 1 only needs to be completed if there is a change in the vehicle(s) location. Complete Section 2 for additions or deletions of license plate numbers. License plate numbers(s), as well as the state of registration for each vehicle, are required to process your application. Be sure to check the box for each license plate indicating whether the vehicle should be added or deleted and/or a Sptg/RRS vehicle.

Note: Transporters must notify the Department of any changes in license plate numbers on vehicles used to transport waste. License plate number changes include additions and deletions, even when the actual truck remains the same (for example, if a plate is lost and replaced).
Part C - Check "Add" or "Delete" for any additions or deletions to your waste type(s). If no changes need to be made, leave blank. See Parts A and C under the "New Permit" section for information regarding additional documentation needed when adding hazardous industrial/commercial waste, waste oil and medical waste to your permit.
Part D - The transporter fills out the top portion of this form. Then they need to mail this form to the destination facility that they want to add to their permit. The destination facility needs to complete Part D and mail the form back to the transporter. Once the destination facility mails the form back to the transporter they should check over part D then submit everything to the Department.
Sign and date the application form. Mail the completed application form to the Department of Environmental Conservation at the address on page 1.
Retain a copy of the application form submitted to the Department.
Allow one to two weeks processing time. Under the Uniform Procedures Act we have 15 days from the date of receipt of application to make a permit decision on permit modifications. The waste transporter permit will be mailed to the applicant when it is issued. The applicant is NOT authorized to transport waste in any newly added vehicles or haul additional waste types until the revised permit is received.

Regulated Fees:

Transporters are required to pay an annual environmental regulatory fee. The amount is determined by the number of vehicles on the permit and the category of waste carried:

Transportation of Septage exclusively:

$250 for the first vehicle
$100 for each additional vehicle

Transportation of Any Other Waste Type:

$500 for the first vehicle
$200 for each additional vehicle

You will be sent a bill approximately one month after your permit is issued. Questions relating to your regulatory fee bill can be referred to the Regulatory Fee Unit at 1-800-225-2566 or (518) 402-9343.