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Section 2: Annual Inspection and Reporting

Annual Inspection

As required by 6 NYCRR Subpart 219-4, each owner or operator of a crematory facility, with cremation unit(s) installed after January 1, 1989, must annually inspect the facility and submit a report to the NYSDEC, certifying that the condition and operation of the cremation unit(s) meet manufacturer's specifications.

Routine inspection and maintenance is essential for the proper performance of any complex machinery. Cremation units must perform consistently under extreme operating conditions in order to process each charge effectively and efficiently while complying with air emission standards. This can only be accomplished with adequate attention to inspection and maintenance of the cremation system controls on a regular schedule. While some of this work may be performed by facility personnel, professional technicians will need to be relied upon for the more complex inspection and repair needs involving specialized training and instrumentation.

Subpart 219-4 specifically requires that: Each owner or operator of a crematory facility must annually inspect their facility and submit a report to the commissioner, certifying that the condition and operation of the facility meet manufacturer's specifications.

The SBEAP has observed that most crematory equipment instrumentation does not require regular calibration. Rather, the manufacturers typically equip the cremation unit with instrumentation, electronics and mechanisms that do not require periodic calibration or adjustments by field technicians. Visual observations and part replacement is more typically the main focus of the annual inspection of equipment.

The NYSDEC recommends that crematory facility owners develop an inspection and maintenance program. An effective, site-specific program should include input from manufacturers, vendors and industry training professionals. Such a program should comprise of periodic inspection and maintenance of the following equipment and systems at a minimum:

  • Burners
  • Ignition transformers
  • Combustion controls
  • Temperature controller
  • Spare thermocouple(s) available and date they were replaced last
  • Combustion air and draft fan
  • Emissions monitoring (i.e. opacity monitor)
  • Secondary chamber and cremation (primary) chamber Controls
  • Chart recorder
  • Exhaust stack
  • Refractory condition

Annual Report Format

Annual reports must be submitted to the Regional Air Pollution Control Engineer at the NYSDEC Regional Office and are due within 30 days of the end of the designated reporting period.

The NYSDEC Division of Air Resources has developed the Subpart 219-4 Crematory Operation Annual Report Form for crematory facilities to comply with this requirement. These forms are also provided in Section 9. If you have any questions concerning this form please contact the Small Business Environmental Assistance Program toll-free at 1-800-780-7227, or the appropriate NYSDEC Regional Office.

Other reporting formats will be accepted by the NYSDEC provided that all of the information prescribed on this form is included on any alternate forms or format.

Annual Report Instructions

Section I: General Facility Information

Reporting Period: Enter the beginning and ending dates for the reporting period covered by this report. Facilities operating with a State Facility Permit are assigned a report due date as a permit condition. The reporting period for facilities operating under an Air Facility Registration typically begins the date the registration is effective and ends one year from that date. The report is due within 30 calendar days (for example: a Registration's effective date was 4/10/2006, the reporting period would be from 4/10/2006 through 4/9/2007 and the report due on or before 5/10/2007. Future reports will be due on or before May 10 for subsequent years).

NYSDEC Identification Number: Enter the 10 digit NYSDEC Identification Number assigned to your facility. This number is can be found on the facility's Air Facility Registration or State Facility Permit.

Number of Cremation Units: Enter the total number of cremation units that operated during the reporting period.

Facility Name: Enter the facility's name as printed on the NYSDEC Air Facility Registration or State Facility Permit. Do not use an abbreviated name.

Mailing Address: Enter the complete mailing address for the facility.

Contact Information: Enter the name, title, telephone number and facsimile number (optional) for the contact person. The contact person should be a person familiar with the day-to-day operations of the cremation unit and the details included in the report. Such persons are typically the facility manager or other knowledgeable individual who a NYSDEC representative may contact for additional information, if necessary.

Responsible Official: A president, vice president, secretary, treasurer, general partner, proprietor, principal executive officer, ranking elected official, or any other person who performs policy or decision making functions and is authorized to legally bind the facility.

Provide the name, title, address, telephone number and facsimile number (optional) for the Responsible Official.

Certification by Responsible Official: By signing the certification, after all forms are complete and the Responsible Official has reviewed the information, the Responsible Official certifies that the information submitted in the Annual Report is true, accurate and complete.

Certification Date: Enter the date the Responsible Official signed and certified the Annual Report.

Section II: Cremation Unit Information

This form must be filled out for each of the cremation units at this facility that was operated at any time during the reporting period. For example, if the facility only operated one cremation unit during the reporting period, only one Section II form needs to be completed. If the facility operated three cremation units during the reporting period, three Section II forms must be completed.

Facility Name: Enter the name of the facility.

Reporting Period: Enter the reporting period.

Manufacturer: Enter the name of the manufacturer for this cremation unit.

Make & Model: Enter the make and model information for this cremation unit.

Date Installed: Enter the date this cremation unit was installed.

Cremation Unit Number: Enter the number for this cremation unit with respect to the total number of cremation units included in this report. For example, if there is only one cremation unit included in this report, the Cremation Unit # is 1 of 1. If there are three cremation units included in this report, the Cremation Unit #'s will be 1 of 3 on the first Section II form, 2 of 3 on the second Section II form and 3 of 3 on the third Section II form.

For each parameter identified, complete the following:

Inspection / Maintenance Date: Enter date of the most recent visual inspection or maintenance performed on component. Date must be within the reporting period for this report. If the entire cremation unit was inspected or maintenance performed on the same day, enter the date once and enter "same" for the rest is acceptable.

Replacement Date: Enter date only if the original component of the cremation unit has been replaced since the unit was installed.

Condition: Indicate the condition of the component upon completion of the inspection or maintenance performed on the Inspection / Maintenance Date. Condition should reflect any maintenance performed on the component during inspection. The following ratings indicates that upon completion of inspection and/or maintenance,

Good: the component is operating properly and within manufacturer's specifications. No additional inspection, maintenance or repairs are needed or expected for this component.

Fair: the component is operating properly and within manufacturer's specifications, but displays wear and tear or deterioration that indicates additional inspection(s) is required during the year to ensure proper operation.

Poor: the component is functional but deteriorated and will need additional service, maintenance or replacement soon as practicable.

Design Parameters / Requirements: Check and complete all items pertinent to this cremation unit.

Secondary chamber temperature is maintained at no less than 1800°F. Check this box if this cremation unit, as designed, operates as a dual combustion chamber system or operates a single chamber cremation unit. This section includes components of the combustion chamber that, at minimum, require inspection and, as necessary, maintenance in order to ensure 1800°F exit temperature is maintained.

Thermocouple: Check this box if the thermocouple is operating properly and within manufacturer's specifications.

Enter the manufacturer's anticipated useful life of the thermocouple.

Provide any additional comments regarding condition, maintenance, repair, cleaning, etc. performed during the inspection or reporting period.

Afterburner: Check this box if the afterburner is operating properly and within manufacturer's specifications.

Enter the afterburner's maximum heat input in Btu's per hour.

Provide any additional comments regarding condition, maintenance, repair, cleaning, etc. performed during the inspection or reporting period.

Primary chamber temperature is maintained at no less than 1400°F. Check this box if this cremation unit, as designed, operates as dual combustion chamber system. This section includes components of the primary combustion chamber that, at minimum, require inspection and, as necessary, maintenance in order to ensure 1400°F exit temperature is maintained.

Thermocouple: Check this box if the thermocouple is operating properly and within manufacturer's specifications.

Enter the manufacturer's anticipated useful life of the thermocouple.

Provide any additional comments regarding condition, maintenance, repair, cleaning, etc. performed during the inspection or reporting period.

Ignition burner: Check this box if the ignition burner is operating properly and within manufacturer's specifications.

Enter the ignition burner's maximum heat input in Btu's per hour.

Provide any additional comments regarding condition, maintenance, repair, cleaning, etc. performed during the inspection or reporting period.

Cremation burner: Check this box if the ignition burner is operating properly and within manufacturer's specifications.

Enter the cremation burner's maximum heat input in Btu's per hour.

Provide any additional comments regarding condition, maintenance, repair, cleaning, etc. performed during the inspection or reporting period.

Auxiliary Burners: Check this box if additional burner(s), used to maintain the temperature of the primary or secondary chambers, are operating properly and within manufacturer's specifications.

Describe the additional burner(s) (i.e., modulating)

Enter the additional burner(s) maximum heat input in Btu's per hour.

Provide any additional comments regarding condition, maintenance, repair, cleaning, etc. performed during the inspection or reporting period.

Operating Parameters / Requirements: Emissions from the cremation unit must be less than 10% for a six-minute average time period. Check and complete one of the options listed.

Installed opacity monitor: Check this box if there is an automated opacity monitor installed on the exhaust of this cremation unit. The output from the opacity monitor signals 1) an alarm alerting the operator to take measures to reduce opacity or 2) control module that automatically adjusts combustion variables to reduce opacity.

Enter the set point at which the for the opacity monitor signal is triggered.

Indicate (yes / no) that the transmitter and detector components for the opacity monitor are clean and aligned.

Provide any additional comments regarding condition, maintenance, repair, cleaning, etc. performed during the inspection or reporting period.

Visual Inspection: Check this box if the exhaust has been visibly checked during the unit's operation. Provide any comments relating to the visible emissions or opacity observed during the unit's operation.

Continuous Emission Monitoring: The primary and secondary chamber exit temperatures must be continuously monitored and recorded while the unit is in operation. Indicate component's replacement date (if applicable) and condition.

Temperature Recorder: Indicate (circle one) whether the temperature recorder has either dual pens or a single pen

Pen(s) are functional: Check this box to indicate that the pen(s) are recording the chamber temperature(s).

Recording accurately reflect chamber temperature(s): Check this box to indicate that the temperature(s) recorded accurately reflect the chamber temperature(s).

Provide any additional comments regarding condition, maintenance, repair, cleaning, etc. performed during the inspection or reporting period.

Additional Parameters: Check each component that has been inspected during the reporting period. Indicate component's replacement date (if applicable) and condition. Provide any additional comments regarding condition, maintenance, repair, cleaning, etc. performed during the inspection or reporting period.


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    Crematory Operator Training Program
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    518-402-8403
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