NY.gov Portal State Agency Listing Search all of NY.gov
D E C banner
D E C banner

Disclaimer

The New York State Department of Environmental Conservation has added a link to a translation service developed by Microsoft Inc., entitled Bing Translator, as a convenience to visitors to the DEC website who speak languages other than English.

Additional information can be found at DEC's Language Assistance Page.

Submittal of Emission Statements

Printable Version (PDF 519kb, 12pgs)

I. Electronic Reporting

The Division of Air Resources has developed a web-based system, the Air Compliance and Emissions (ACE) application, to submit reports electronically. ACE is available for submittal of annual emission statements. There are two methods to electronically submit emission statements: on-screen direct data entry, or mass data (template/spreadsheet) upload. To use either method, the user must apply for and be granted authority to edit/submit emission statements.

Title V facilities were sent a copy of DAR-11 "Electronic Reporting for Air Facilities". Attachment #1 of the policy is the application form facilities must submit in order to report electronically. The application form requests facilities to identify the responsible official (RO) for the facility (i.e., the person who signs the report), data entry editors and data entry reviewers. Once the application is approved, user IDs, passwords, and directions for logging into ACE will be sent to the individuals listed on the application. (Note: a user ID and password must be applied for before accessing ACE. (See DAR-11 (PDF) (61kb) for the application form.)

After the applicant has been accepted and entered into our system, the application will populate the facilities to which the user has rights to add, edit or review data.

(Note: the log-in process for submitting emission statements is identical to the process for submitting compliance reports. To access the ACE application, the use of Internet Explorer 7 or FireFox 3 is recommended. No other browser has been successfully tested to work properly with ACE. DEC cannot provide support to users in any other browser except those recommended.)

After receiving the acceptance letter and following the directions to access the system, the initial screen will look like this:

Screen shot of electronic reporting system log-in screen

II. Facility/Annual Emission Statement Selection

Once logged in to the home page,

Home Page

Screen shot of home page in electronic reporting system

you must choose a facility by clicking on the appropriate DEC ID. The Facility page will appear.

Facility Page/Compliance Certification Tab

Screen shot of facility page/compliance certification tab in electronic reporting system

To begin working on an emissions statement report, click on the Emission Statements tab.

(If you have authority to edit/submit both compliance reports and emissions statements, you will see tabs for both actions on this page. If you have only submitted and/or only been given authority for editing/submitting compliance reports, a tab for emission statements will not appear. If you only have authority to edit/submit emission statements, only a tab for emission statements will appear.)

Choose the annual emission statement you wish to work on by selecting either Start or Continue under "Action."

Facility Page/Emission Statements Tab

Screen shot of facilty page/emission statement tab in electronic reporting system

III. Entering Emission Data On-Screen

This section covers on-screen data entry for individual Processes and Fuels. (See Section IV for mass data upload using the csv format)

Entering Process Data

On the Annual Emission Statement page, click on the Processes tab.

Annual Emission Statement Page

Screen shot of annual emission statement, processes tab page in electronic reporting system

Under the column labeled "Process ID", there will be a list of processes extracted from the permit. Click on the specific process ID for which you wish to enter data.

Process Summary Page

Screen shot of process summary page in electronic reporting system

The process description can be read by clicking on Show/Hide Details.

If the process was not used during the year, the applicant can select Process Not Reported and click Save (the save function is not visible on this screen shot, but it is located at the lower bottom right corner of the screen).

Data for each contaminant from a process must be entered in the contaminant emissions section. There are three icons, in the bottom right corner of the screen, which pertain to the entering or editing this contaminant data: the pages icon is for retrieving the previous year's data; the calculator icon is used for calculating emissions; and the green circle with a plus sign icon is for adding new contaminants.

Notes:

  • After the first time an emission statement has been filed electronically, you will able to retrieve information from the previous year. To copy data from the previous year, simply click on the pages icon.

  • To add a new contaminant to the Process Summary page, click on the green circle with a plus sign icon. This is the Add Contaminant button. A pop-up screen will appear.

  • To calculate emission quantities based on Annual Throughput and Emission Factors only, all necessary data must first be entered into the Contaminant screen. Then, click on the calculator icon. It is important to remember this function will over-write data if it was manually placed in the "Actual Emissions" field before using the calculator function.

Add Contaminant Page

Screen shot of add contaminant page in electronic reporting system

Click on Select Contaminant under the "CAS Number" field. A pop-up screen will appear listing all possible contaminants.

Add Contaminant Page

Screen shot of add contaminant page in electronic reporting system

The choices listed may be filtered by CAS number; chemical family; contaminant name; or by some portion of the contaminant name. Clicking on a contaminant immediately returns you to the Add Contaminant pop-up. If you selected the wrong contaminant, click on Select Contaminant again to change your selection. Once you have selected the correct contaminant, click on Submit to add it to the Process page.

Entering contaminant emissions data can be done by clicking on the contaminant that has been added to the Process page. Another pop-up screen will appear (this pop-up is identical to the Add Contaminant pop-up and the inputs may be completed in either window).

Edit Contaminant Page

Screen shot of edit contaminant page in electronic reporting system

There are two ways to enter emissions: using actual data, or calculating the emissions based on other factors. If actual emissions data are available, enter the information on the Add/Edit Contaminant page and click Submit.

If the emissions are to be calculated, click on the magnifying glass icon at the end of the field labeled "How Determined" on the Add/Edit Contaminant page. Another pop-up screen listing accepted methods will appear.

How Determined Method Page

Screen shot of how determined method page in electronic reporting system

Click on the appropriate method and then click on Select to return to the Edit Contaminant pop-up screen. Fill in the other fields, as appropriate. If an emission factor is to be used in calculating the emissions, the reference source for that factor can be identified from the drop down menu to the right of the field labeled "Source". At any point, you may Submit the information and then Save your entries on the Process page.

Once you have entered all necessary information on the Add/Edit Contaminant page, select Submit to return to the Process page. To have the system calculate the emissions based on the entered thruput and emission factor, click on the calculator icon.

Data may be saved at any time. When all necessary data have been entered, click on Save and Validate to complete the calculations. Any errors that will invalidate the submittal will be listed.

To return to the Annual Emission Statement page, click on Report Home.

Entering Fuels Data

On the Annual Emission Statement page, click on the Fuels tab. To the right is a pages icon and a green circle with a plus sign icon. The pages icon will import data from the previous year, if available. The green circle with a plus sign icon allows the addition of a fuel type and usage (Note: the fuel type must be listed within the permit in order to enter data). If an addition is necessary, please contact the department.

To enter a fuel type and usage, click on the green circle with a plus sign icon. The Fuels Usage page will appear.

Fuel Usage Page

Screen shot of fuel usage page in electronic reporting system

Clicking on the magnifying glass icon will produce a list of fuel types.

Fuel Type Page

Screen shot of fuel type page in electronic reporting system

Choose the appropriate fuel type and click on Select. The window will default to the required parameters needed to be entered. When complete, click on Save and Validate (the data can be saved for completion at a later time).

To return to the Annual Emission Statement page, click on Report Home.

IV. Miscellaneous

For a mass data upload, please review the Download Template section in the Submittal of Compliance Certifications and Monitoring Reports.

For submittal of a validated emission statement, please review the Starting Submission section of the Submittal of Compliance Certifications and Monitoring Reports.

Frequently Asked Questions (FAQs)

  • Is there a deadline for submittal of the electronic reporting application?
    No; the facility can decide the method of submittal it wants to pursue.
  • Once we select a method, can it be changed?
    Yes; just notify DAR which method you are switching to.
  • Can there be more than one responsible official (RO)?
    Yes; whoever is qualified to be an RO (as defined by 6 NYCRR 201-2.1(b)(28)) can be listed. Only one RO signature is required on the item being submitted.