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Disclaimer

The New York State Department of Environmental Conservation has added a link to a translation service developed by Microsoft Inc., entitled Bing Translator, as a convenience to visitors to the DEC website who speak languages other than English.

Additional information can be found at DEC's Language Assistance Page.

Instructions for Filing Your Hazardous Waste Report Electronically

To file your hazardous waste report electronically, please go to the American Resource Management site. (This link takes you off DEC's website.)

The American Resource Management website is designed for ease of use and is setup to file your report similar to completing a hard copy. Please report any problems with the site to the reporting section, 518-402-8730 or HazardousReport@dec.ny.gov. You may enter this site as many times as necessary to complete your report. You do not have to complete the report in one login session. Be certain to save your forms as you complete them so as to avoid losing any data. You may edit any data on the report until the report is submitted to the Department.

On the main page of the website, click on Easitrak 2012. This will take you to the registration page. All users in each reporting year must register each reporting year, the first time they sign in.

On the registration page, enter the site's EPA ID Number, Company Name, Email address and password. Be sure to answer all of the security questions that will be used for login in and when submitting your data. Click on the 'Submit' button.

EasiTrak Registration Screen Shot

This second page is used for report services and has links at the top of the page for each segment of the report to be completed.

EasiTrak Welcome Screen Shot

The Form SI link will take you through the input screens for the Site Identification (SI) form. Separate links can be found at the top of the page for each section of this form. If you click on a section and complete that section, clicking on the 'next' button will automatically take you to the next section to be completed. Lookup tables are available throughout the form with a 'hand' symbol to assist you in selecting the correct codes for individual sections of the forms. For site name in the SI Form, please include your company's name, e.g. National Grid facility A, or agency's name, e.g. NYSDOT bridge bin B, etc. For site name and addresses in the SI Form, please do not include any punctuation nor special characters (except hyphen -, ampersand &). Please do not check any of the Subpart K boxes for Eligible Academic Entities with Laboratories managing laboratory hazardous wastes, since this option is not available for use in NY at this time.

EasiTrak Site ID Screen Shot

The Form GM link will take you through the input screens for adding the information for waste generation and management (GM). Again, by clicking on the 'hand' symbol next to individual boxes, lookup tables are available to assist in selecting the correct codes.

EasiTrak Waste Generation and Management Form Screen Shot

The Form WR link is used the same way as the Form GM link, but to report any waste received (WR) from offsite facilities.

Waste Received from Off-Site form page screen shot

Once the report is completed, click on the 'Reports' link. Here you will find selections for submitting your report, and once you submit, you should then print the 'Declaration of Electronic Filing. This form must be printed, signed and forwarded to NYSDEC after the report is submitted electronically.

EasiTrak Reports Screen Shot

In order to submit you data to the Department, click on the 'submit' link at the top of the page. Here you can run an electronic data checker that will verify the data entered. Once all entered data is verified, click on the 'Submit' link, the program will ask one of the security questions to verify the user is authorized to submit the report. Answering the question correctly will submit the data.

annual report submittal screen shot