Electronic Reporting System for Air Facilities (Policy DAR-11)
There are two methods available to submit compliance reports and/or emission statements to the New York State Department of Environmental Conservation (Department). One method is the traditional paper submission, in a format specified by the Department. The other is to report electronically. We encourage you to consider using this new method for submitting reports and statements.
Air Certification and Emissions (ACE) Electronic Reporting is a secure web-based electronic data transfer program used by the Department's Division of Air Resources (DAR) to receive annual and semi-annual air compliance and emissions inventory reports from Title V facilities. Title V facilities are monitored under the Clean Air Act of 1990.
New York State regulations (NYS Register and Official Compliance of Codes and Regulations) currently do not require electronic reporting; however, there are benefits to using ACE that are worth consideration. One benefit is that facility owners and operators may submit semi-annual and annual certification reports for compliance, and annual emission inventory statement reports via the website 365 days a year. Another benefit is that facilities are able to provide data faster and more efficiently to two distinct regulatory sources: the Department's Regional Office and the Department's Central Office. The US Environmental Protection Agency is reviewing ACE for approval to submit reports electronically to them as well. Finally, although the initial input of information may be time intensive, the information is available for reuse in other reports and for trend analysis. Future reports and statements will take less time to complete.
How to Get Enrolled in ACE
In order to begin to use ACE, an applicant must complete, sign and have notarized Attachment #1, Application for Electronic Reporting System, found in Policy DAR-11: Electronic Reporting for Air Facilities. The Attachment should then be mailed to the address listed on the form.
Once the application has been approved, the user will be emailed further instructions, a statement of acceptance, specific information about their ACE account and the URL for ACE. If a report has been submitted in paper copy, the user must wait until the next reporting period before submitting through ACE. This also includes submitting amendments.
If the application was not accepted, the Department will contact the applicant to discuss why the application was rejected and how to resolve any issues. Please note the following:
- If filing to add a new Responsible Official (RO), a new application must be completed, signed, notarized, and sent to the address on the form.
To access ACE, the use of Internet Explorer 8 or FireFox 7.1 is recommended. No other browser has been successfully tested to work properly with ACE. The Department cannot provide support to users in any browser other than those recommended.
The ACE Compliance Certification reporting manual (PDF) (3.50 MB, 50 pgs.), provides an easy to follow, step-by-step guide. A similar guide to ACE Emissions Statement reporting will be available in the near future.
Forms for Compliance Certifications and Monitoring Paper Reports
Policy DAR-11 "Electronic Reporting for Air Facilities" revised the forms used by facilities when submitting Annual Compliance Certifications and Semi-Annual Compliance Monitoring Reports. The forms are to be used by facilities that are, or will be, submitting reports on paper. The links below are to Microsoft Excel versions of these forms* which can be opened with most spreadsheet programs.
- Compliance Monitoring Report (Excel)
- Annual Certification Form (Excel)
- Certification of Truth (PDF 11 KB, 1 pg)
* If you are unable to use these Excel forms, please contact the Bureau of Quality Assurance for assistance.
Compliance Reports
For questions pertaining to the actual compliance reports, please contact the permit writer or:
Division of Air Resources
Bureau of Stationary Sources
625 Broadway
Albany, New York 12233-3254
(518) 402-8403
DARweb@gw.dec.state.ny.us
Emission Statements
For questions pertaining to the actual emission statements, please contact:
Division of Air Resources
Bureau of Air Quality Planning
625 Broadway
Albany, NY 12233-3251
(518) 402-8396
airinven@gw.dec.state.ny.us
If there are any questions or issues about submitting emission statements electronically, please contact:
Division of Air Resources
Bureau of Quality Assurance
625 Broadway
Albany, NY 12233-3258
(518) 402-8401
ereport@gw.dec.state.ny.us
More about Electronic Reporting System for Air Facilities (Policy DAR-11):
- Submittal of Compliance Certifications and Monitoring Reports - A number of questions have been raised regarding this new system. See what the system looks like and how it will work.
- Submittal of Emission Statements - Steps to electronically submit emission statements.
- Policy DAR-11: Electronic Reporting for Air Facilities - This proposed policy will establish methods and procedures to be used by the owners and/or operators of facilities when submitting reports, certifications, emissions statements or other items required in their air permits.
