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Electronic Reporting System for Air Facilities (Policy DAR-11)

Policy DAR-11: Electronic Reporting for Air Facilities establishes two methods for submitting compliance reports and/or emission statements to the New York State Department of Environmental Conservation (Department). One method is the traditional paper submission, in a format specified by the Department. The other is to report electronically. We encourage you to consider using the electronic method for submitting reports and statements.

Air Certification and Emissions (ACE) Electronic Reporting is a secure web-based electronic data transfer program used by the Department's Division of Air Resources to receive annual and semi-annual air compliance and emissions inventory reports from Title V facilities. Title V facilities are monitored under the Clean Air Act of 1990.

New York State regulations do not require electronic reporting; however, there are benefits to using ACE that are worth consideration. One benefit is that facility owners and operators may submit semi-annual and annual certification reports for compliance, and annual emission inventory statement reports via the website at any time. Another benefit is that facilities are able to provide data faster and more efficiently to two distinct regulatory sources: the Department's Regional Office and the Department's Central Office. The US Environmental Protection Agency (USEPA) is reviewing ACE for approval to submit reports electronically to them as well. Finally, although the initial input of information may be time intensive, the information is available for reuse in other reports and for trend analysis. Future reports and statements will take less time to complete.

How to Get Enrolled in ACE

To use ACE, an Application for Electronic Reporting System (PDF) (113 KB, 10 pgs) must be completed, signed and notarized. See Instructions for Completing the ACE Reporting Application for assistance. The application should then be mailed to:

Division of Air Resources
Bureau of Quality Assurance
ACE E-Reporting
625 Broadway
Albany, New York 12233-3258

Once the application has been approved, the user will be emailed further instructions, a statement of acceptance, specific information about their ACE account and the URL for ACE. If a report has been submitted in paper copy, the user must wait until the next reporting period before submitting through ACE. This also includes submitting amendments.

If the application was not accepted, the Department will contact the applicant to discuss why the application was rejected and how to resolve any issues. Please note the following:

  • If filing to add a new Responsible Official (RO), a new application must be completed, signed, notarized, and sent to the address above. An RO is defined by paragraph 6 NYCRR 201-2(b)(28) as "A president, vice president, secretary, treasurer, general partner, proprietor, principal executive officer, ranking elected official, or any other person who performs policy or decision making functions and is authorized to legally bind a corporation, partnership, sole proprietorship, or government entity which operates a facility that is subject to the provisions of this Part."

To access ACE, the use of Internet Explorer 8 or FireFox 7.1 is recommended. No other browser has been successfully tested to work properly with ACE. The Department cannot provide support to users in any browser other than those recommended. The ACE Air Certification Electronic Reporting Manual (PDF) (3.50 MB, 50 pgs) and the ACE Air Emissions Electronic Reporting Manual (PDF) (2.81 MB, 54 pgs), provide an easy to follow, step-by-step guide.

Forms for Compliance Certifications and Monitoring Paper Reports

Policy DAR-11 revised the forms used by facilities for submitting paper copies of Annual Compliance Certifications and Semi-Annual Compliance Monitoring Reports. The links below are to Microsoft Excel versions of these forms* which can be opened with most spreadsheet programs.

* If you are unable to use these Excel forms, please contact the Bureau of Quality Assurance for assistance.

Compliance Reports

For questions pertaining to the actual compliance reports, please contact the Regional permit writer or:

Division of Air Resources
Bureau of Stationary Sources
625 Broadway
Albany, New York 12233-3254
(518) 402-8403

Emission Statements

For questions pertaining to the actual emission statements, please contact:

Division of Air Resources
Bureau of Air Quality Planning
625 Broadway
Albany, NY 12233-3251
(518) 402-8396

Submitting Reports Electronically

If there are any questions or issues about submitting electronically, please contact:

Division of Air Resources
Bureau of Quality Assurance
625 Broadway
Albany, NY 12233-3258
(518) 402-8401

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