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Grants for Municipal E-Waste Assistance

Funding has been made available in FY 2016/2017 to assist New York State municipalities with the unanticipated costs of collecting and recycling eligible electronic wastes. For the 2017 application cycle, municipalities may submit a supplemental form for Electronic Waste State Assistance Grants either in addition to the usual HHW State Assistance application, or as a stand-alone request.

Eligible expenses for this application period will be only those actual costs incurred from April 1, 2017 to December 31, 2017.

Only one application form will be accepted for the entire 04/01/17- 12/31/17 funding period.

Applications for this funding must be received by no later than January 31, 2018.

Frequently Asked Questions

Eligibility

Who is eligible?

All municipalities within New York State. "Municipality" means a local public authority or public benefit corporation, a county, city, town, village, or Indian tribe or nation residing within New York state, or any combination thereof, or a school district or supervisory district.

What expenses will be eligible for funding?

Actual expenses incurred for collection/recycling of covered e-wastes sent to an electronic waste recycler (as defined in ECL Article 27, Title 26).

What is covered e-waste?

Computers, computer peripherals, televisions, small scale servers, and small electronic equipment, as defined by NYS's Electronic Equipment Recycling and Reuse Act (ECL Article 27, Title 26).

What types of e-waste collection activities are eligible?

Collection events, pickup of abandoned e-wastes, managing or paying for the management of e-waste on behalf of one or more municipalities, or by being a registered collection site/consolidation facility.

What e-waste costs are not eligible for funding?

The purpose of this e-waste funding is to partially defray unexpected costs paid to an e-waste recycling firm (recycler) for covered e-waste recycling. Costs that are not paid directly from a municipality to an e-waste recycler are not eligible for this funding. Costs for labor, processing, packaging, storage, advertising, and so on will not be funded.

Funding

What is the funding source?

Environmental Protection Fund (Fiscal Year 2016-17 appropriation)

What is the total amount of funding available?

$3 million was made available in the NYS Budget for State Fiscal Year 2016-17. Approximately $1.7 million remains available from the original appropriation for use in this funding period.

What is the funding period?

Eligible expenses for this application period will be only those actual costs incurred from April 1, 2017 to December 31, 2017.

What is the extent of reimbursement?

Up to 50% of actual expenses incurred from April 1, 2017 to December 31, 2017 for the collection/recycling of covered e-waste.

Will all eligible applicants receive 50% reimbursement for eligible e-waste program expenses?

Not necessarily. The goal of this funding is to assist municipalities with up to 50% reimbursement for eligible e-waste program expenses; however, the entire grant program was appropriated $3.0 million. The application periods that closed October 2016 and January 2017 resulted in approximately $1.3 million in grants to eligible municipalities. This additional application period will make available the remainder of the original $3 million. All eligible applicants that apply by the January 31, 2018 deadline for actual expenses incurred during the April 1 - December 31, 2017 funding period will receive an equal reimbursement percentage, up to the maximum of 50%. If the total dollar value of the reimbursement requests exceed the actual funding available, the reimbursement percentage will be reduced equally for all applications received.

What if my municipality charges for accepting e-waste?

Final grant amount calculations must also exclude revenues such as fees collected from e-waste generators, federal grants, program sponsor funds, or Legislative Initiative funds.

Application

How can my municipality apply?

Complete and file a signed e-waste supplement to the Household Hazardous Waste State Assistance Program grant application. This e-waste supplement form can be filed separately, or in conjunction with the HHW application.

What is the application acceptance period?

The application acceptance period is now open and applications will be accepted until January 31, 2018.

Only one e-waste application will be accepted for the entire April 1 - December 31, 2017 funding period.

Postmarks and email time stamps will be used to determine if applications are received by the January 31, 2018 deadline.

Are e-waste grants being made available on a "first come, first served" basis?

No. All applications for e-waste grants that are received by January 31, 2018 will be treated as if received on the same day and the percentage of reimbursement will be the same for all eligible applicants.

What other documentation is required along with the application?

The applicant must provide documentation of actual expenses incurred during the April 1, 2017 - December 31, 2017 funding period. Documentation includes, but is not limited to, vendor invoices, applicants purchase orders, and canceled checks.

Applicant must also provide current NYS Workers' Compensation Insurance certificate and NYS Disability Benefit Insurance certificate.

Additional documentation may be required by the NYSDEC to verify the accuracy of information on the application.

What is the mechanism of disbursement?

New York State Master Grant Contracts (MGC) in digital format using the New York State Grants Gateway. Applicant must be registered in the NYS Grants Gateway to receive a grant contract. Information on the New York State Master Grants Gateway is available at: https://grantsreform.ny.gov/.

More Questions?

For grants questions, call: Michael Dauphinais & Dawn Mirabile (518) 402-8678
For e-waste questions, call: Mark Moroukian & MaryAnn Schelde (518) 402-8706
Email: RecyclingGrants@dec.ny.gov


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