Department of Environmental Conservation

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Office Assistant 2 (Keyboarding)

Applications accepted from current State employees and former permanent competitive class employees eligible for reinstatement. You must meet the minimum qualifications.

Office Assistant 2 (Keyboarding)
Category of
Information
Posting Specific Information
Control Number 16-00304
Application Due By 10/07/2016
Title Office Assistant 2 (Keyboarding)
Location: City DEC Region Division/Bureau

Albany
Central Office
Air Resources

Salary:
Grade:
$33,972 - $41,756 (Effective 4/1/2015)
9
Work Hours Days
Work Days Mon. - Fri.
Employment Type Permanent Budgeted Item
Appointment Type Contingent Permanent
Jurisdictional Class Competitive
Bargaining Unit/MC CSEA 02
Duties/Responsibilities

The primary responsibilities of the Office Assistant 2 (Keyboarding) with the Bureau of Mobile Sources and Technology Development will be to:

1. Type documents, correspondence and reports for technical staff applying prescribed formats and proofreading for spelling, punctuation and grammar to produce clean, accurate, final copies for distribution.
2. Maintain bureau mail log and tickle file for tracking correspondence and reminding staff of impending due dates, ensuring tasks are completed within prescribed deadlines and in compliance with Department policies and procedures.
3. Purchase and maintain office supplies. Prepare Attachment As and Purchase Requisitions for routing and approval; process invoices and associated documents for payment; maintain purchasing log and respective files.
4. Field, direct and/or respond to calls regarding the Division's programs. Coordinate with program support staff to ensure office and phones are covered at all times; provide same assistance to other offices as needed.
5. Make travel and hotel reservations for technical staff adhering to current agency policies and procedures. Prepare expense accounts for staff ensuring timely completion and submission of required receipts and supporting documentation.
6. Schedule meetings and conference calls for technical staff including reserving rooms, conference lines, and A/V equipment as needed.
7. Respond to FOIL requests.

Minimum Qualifications

Strictly adhered to based on
Civil Service requirements

Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at Salary Grade 7 or higher and:
Eligible for transfer under Section 70.1: Permanent competitive service as a Office Assistant 1 (Keyboarding), Office Assistant 2 (Calculations), Office Assistant 2, Secretary 1, Office Assistant 2 (Stores/Mail). Candidates may be required to demonstrate that they meet the minimum keyboarding proficiency test. Also any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website http://www.cs.ny.gov/, search "GOT-IT".

If you are on an examination eligible list for the position title, you do not need to respond to this posting UNLESS you are also eligible for appointment by transfer, reinstatement or reassignment as defined above; or the appointment type is provisional or temporary. The eligible list(s) will be canvassed as appropriate. Always respond to an eligible list canvass.

Additional Comments
To Apply

Qualified candidates should forward a resume and/or Employment Application which clearly indicates how the minimum qualifications are met and includes the Control Number. If you are applying for more than one posting, you must submit a separate resume or Employment Application for each control number. Send to:

Department of Environmental Conservation
625 Broadway
Albany, New York 12233-5060

Fax: (518) 402-9038

E-Mail: personnel@dec.ny.gov

Additional Notes:

If you are a permanent NYS employee not employed by the Department of Environmental Conservation or applying for reinstatement, please provide your social security number so that appointment eligibility may be verified.

State Employees: If you wish to receive an acknowledgement that your application for this posting was received by the Bureau of Personnel and then receive information on the disposition of the position, please attach two self-addressed stamped envelopes (preferably inter-office or inter-agency) to the application. If you are applying for more than one position, you must include two envelopes for each position.

Some vacancies may be anticipated and may not result in an appointment. Application for any position listed may not result in an interview.