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Secretary 1

Applications accepted from current State employees and former permanent competitive class employees eligible for reinstatement. You must meet the minimum qualifications.

Secretary 1
Category of
Information
Posting Specific Information
Control Number 15-00180
Application Due By 7/3/15
Title Secretary 1
Location: City
DEC Region
Division/Bureau
Schenectady
Region 4
Regional Administration
Salary:
Grade:
11
Work Hours Days
Work Days Mon. - Fri.
Employment Type Permanent Budgeted Item
Appointment Type Permanent
Jurisdictional Class Competitive
Bargaining Unit/MC 02 CSEA
Duties/Responsibilities This position will provide support to the Regional Engineer and Environmental Quality units in Region 4. Duties include: supervision of support staff; managing work flow; typing, filing and processing documents in D-Docs; processing PBS and Pesticides checks; preparing monthly abstracts; sorting and processing incoming mail; processing FOIL requests, etc. The incumbent will also provide support to other units in the Region as necessary.
Minimum Qualifications

Strictly adhered to based on
Civil Service requirements
Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at Salary Grade 9 or higher and:
Eligible for transfer under Section 70.1: Permanent competitive service as a Secretary 1, Accountant Aide including Trainee 1 & 2, Agency Services Representative, Administrative Aide, Agency Program Aide, Business Document Specialist 1 & 2, Calculations Clerk 2, Clerk 2, Data Processing Clerk 2 & 3, Environmental Conservation Program Aide including Trainee, Keyboard Specialist 2 & 3, Legal Assistant Trainee 1 & 2, Library Clerk 2 & 3, Principal Account Clerk, Principal Clerk, Principal Stores Clerk, Principal Mail and Supply Clerk, Secretary 1 & 2, Senior Data Entry Machine Operator, Senior Mail & Supply Clerk, Senior Offset Printing Machine Operator, Training Aide. Also any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, www.cs.ny.go, search "GOT-IT".

If you have not already demonstrated proficiency in keyboarding you will have to demonstrate that you meet the minimum proficiency in keyboarding.

If you are on an examination eligible list for the position title, you do not need to respond to this posting UNLESS you are also eligible for appointment by transfer, reinstatement or reassignment as defined above; or the appointment type is provisional or temporary. The eligible list(s) will be canvassed as appropriate. Always respond to an eligible list canvass.
Additional Comments
To Apply
Qualified candidates should forward a resume and/or Employment Application which clearly indicates how the minimum qualifications are met and includes the Control Number. If you are applying for more than one posting, you must submit a separate resume or Employment Application for each control number. Send to:

Department of Environmental Conservation
625 Broadway
Albany, New York 12233-5060

Fax: (518) 402-9038

E-Mail: personnel@dec.ny.gov

Additional Notes:

If you are a permanent NYS employee not employed by the Department of Environmental Conservation or applying for reinstatement, please provide your social security number so that appointment eligibility may be verified.

State Employees: If you wish to receive an acknowledgement that your application for this posting was received by the Bureau of Personnel and then receive information on the disposition of the position, please attach two self-addressed stamped envelopes (preferably inter-office or inter-agency) to the application. If you are applying for more than one position, you must include two envelopes for each position.

Some vacancies may be anticipated and may not result in an appointment. Application for any position listed may not result in an interview.

15-00199

Applications accepted from current State employees and former permanent competitive class employees eligible for reinstatement. You must meet the minimum qualifications.

Secretary 1
Category of
Information
Posting Specific Information
Control Number 15-00199
Application Due By 7/10/15
Title Secretary 1
Location: City
DEC Region
Division/Bureau
Watertown
Region 6
Regional Administration
Salary:
Grade:
11
Work Hours Days
Work Days Mon. - Fri.
Employment Type Permanent Budgeted Item
Appointment Type Permanent
Jurisdictional Class Competitive
Bargaining Unit/MC 02 CSEA
Duties/Responsibilities - Provide administrative support to all Region 6 OLE staff.
- Compile monthly reports such as vehicle reports, recreational vehicle use reports, and recreational
enforcement reports
- Answer phones, greet visitors, prepare and edit documents, schedule meetings, enter data in various
databases such as the asset tracking system for tickets issued by OLE staff.
- Recording keeping and filing
- Maintain adequate inventory of office supplies and equipment
- Develop and maintain document management polices. Create an inventory of active, inactive, and archived
records. Review agency record retention schedules. Purge duplicate records of those no longer needed to be
retained. Develop a plan to manage all incoming and historical records that utilize electronic filing to the
maximum extent possible. Train staff on document management policies.
Minimum Qualifications

Strictly adhered to based on
Civil Service requirements
Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at Salary Grade 9 or higher and:
Eligible for transfer under Section 70.1: Permanent competitive service as a Secretary 1, Accountant Aide including Trainee 1 & 2, Agency Services Representative, Administrative Aide, Agency Program Aide, Business Document Specialist 1 & 2, Calculations Clerk 2, Clerk 2, Data Processing Clerk 2 & 3, Environmental Conservation Program Aide including Trainee, Keyboard Specialist 2 & 3, Legal Assistant Trainee 1 & 2, Library Clerk 2 & 3, Principal Account Clerk, Principal Clerk, Principal Stores Clerk, Principal Mail and Supply Clerk, Secretary 1 & 2, Senior Data Entry Machine Operator, Senior Mail & Supply Clerk, Senior Offset Printing Machine Operator, Training Aide. Also any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, www.cs.ny.go, search "GOT-IT".

If you have not already demonstrated proficiency in keyboarding you will have to demonstrate that you meet the minimum proficiency in keyboarding.

If you are on an examination eligible list for the position title, you do not need to respond to this posting UNLESS you are also eligible for appointment by transfer, reinstatement or reassignment as defined above; or the appointment type is provisional or temporary. The eligible list(s) will be canvassed as appropriate. Always respond to an eligible list canvass.
Additional Comments Must have a valid driver's license or demonstrate the ability to meet the transportation needs of the position. Travel may be required.
To Apply
Qualified candidates should forward a resume and/or Employment Application which clearly indicates how the minimum qualifications are met and includes the Control Number. If you are applying for more than one posting, you must submit a separate resume or Employment Application for each control number. Send to:

Department of Environmental Conservation
625 Broadway
Albany, New York 12233-5060

Fax: (518) 402-9038

E-Mail: personnel@dec.ny.gov

Additional Notes:

If you are a permanent NYS employee not employed by the Department of Environmental Conservation or applying for reinstatement, please provide your social security number so that appointment eligibility may be verified.

State Employees: If you wish to receive an acknowledgement that your application for this posting was received by the Bureau of Personnel and then receive information on the disposition of the position, please attach two self-addressed stamped envelopes (preferably inter-office or inter-agency) to the application. If you are applying for more than one position, you must include two envelopes for each position.

Some vacancies may be anticipated and may not result in an appointment. Application for any position listed may not result in an interview.

15-00200

Applications accepted from current State employees and former permanent competitive class employees eligible for reinstatement. You must meet the minimum qualifications.

Secretary 1
Category of
Information
Posting Specific Information
Control Number 15-00200
Application Due By 7/10/15
Title Secretary 1
Location: City
DEC Region
Division/Bureau
Utica
Region 6
Regional Administration
Salary:
Grade:
11
Work Hours Days
Work Days Mon. - Fri.
Employment Type Permanent Budgeted Item
Appointment Type Permanent
Jurisdictional Class Competitive
Bargaining Unit/MC 02 CSEA
Duties/Responsibilities -Provide administrative support to 30 staff in the Utica office.
-Answer phones, greet visitors, prepare and edit documents, schedule meetings, enter data in various
databases, prepare travel expense reports, process permit applications
-Process FOIL requests, coordinate responses, and process payment of any fees.
-Coordinate reservations and maintenance for pool vehicles in a timely manner
-Maintain adequate inventory of office supplies & equipment

Minimum Qualifications

Strictly adhered to based on
Civil Service requirements
Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at Salary Grade 9 or higher and:
Eligible for transfer under Section 70.1: Permanent competitive service as a Secretary 1, Accountant Aide including Trainee 1 & 2, Agency Services Representative, Administrative Aide, Agency Program Aide, Business Document Specialist 1 & 2, Calculations Clerk 2, Clerk 2, Data Processing Clerk 2 & 3, Environmental Conservation Program Aide including Trainee, Keyboard Specialist 2 & 3, Legal Assistant Trainee 1 & 2, Library Clerk 2 & 3, Principal Account Clerk, Principal Clerk, Principal Stores Clerk, Principal Mail and Supply Clerk, Secretary 1 & 2, Senior Data Entry Machine Operator, Senior Mail & Supply Clerk, Senior Offset Printing Machine Operator, Training Aide. Also any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, www.cs.ny.go, search "GOT-IT".

If you have not already demonstrated proficiency in keyboarding you will have to demonstrate that you meet the minimum proficiency in keyboarding.

If you are on an examination eligible list for the position title, you do not need to respond to this posting UNLESS you are also eligible for appointment by transfer, reinstatement or reassignment as defined above; or the appointment type is provisional or temporary. The eligible list(s) will be canvassed as appropriate. Always respond to an eligible list canvass.
Additional Comments Must have a valid driver's license or demonstrate the ability to meet the transportation needs of the position. Travel may be required.
To Apply
Qualified candidates should forward a resume and/or Employment Application which clearly indicates how the minimum qualifications are met and includes the Control Number. If you are applying for more than one posting, you must submit a separate resume or Employment Application for each control number. Send to:

Department of Environmental Conservation
625 Broadway
Albany, New York 12233-5060

Fax: (518) 402-9038

E-Mail: personnel@dec.ny.gov

Additional Notes:

If you are a permanent NYS employee not employed by the Department of Environmental Conservation or applying for reinstatement, please provide your social security number so that appointment eligibility may be verified.

State Employees: If you wish to receive an acknowledgement that your application for this posting was received by the Bureau of Personnel and then receive information on the disposition of the position, please attach two self-addressed stamped envelopes (preferably inter-office or inter-agency) to the application. If you are applying for more than one position, you must include two envelopes for each position.

Some vacancies may be anticipated and may not result in an appointment. Application for any position listed may not result in an interview.

15-00201

Applications accepted from current State employees and former permanent competitive class employees eligible for reinstatement. You must meet the minimum qualifications.

Secretary 1
Category of
Information
Posting Specific Information
Control Number 15-00201
Application Due By 7/10/15
Title Secretary 1
Location: City
DEC Region
Division/Bureau
Bath
Region 8
Regional Administration
Salary:
Grade:
11
Work Hours Days
Work Days Mon. - Fri.
Employment Type Permanent Budgeted Item
Appointment Type Permanent
Jurisdictional Class Competitive
Bargaining Unit/MC 02 CSEA
Duties/Responsibilities 1. Oversee all the day to day clerical management of the Bath sub-office.
2. Work with program staff on TRP's, mailing lists, MAPPWD permits, camping permits, local & revenue timber sales.
2. Process invoices, purchase request, p-expense and i-expense reports and bank deposits for the southern working circle of Region 8.
3. Supervise part-time clerical seasonal staff.
Minimum Qualifications

Strictly adhered to based on
Civil Service requirements
Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at Salary Grade 9 or higher and:
Eligible for transfer under Section 70.1: Permanent competitive service as a Secretary 1, Accountant Aide including Trainee 1 & 2, Agency Services Representative, Administrative Aide, Agency Program Aide, Business Document Specialist 1 & 2, Calculations Clerk 2, Clerk 2, Data Processing Clerk 2 & 3, Environmental Conservation Program Aide including Trainee, Keyboard Specialist 2 & 3, Legal Assistant Trainee 1 & 2, Library Clerk 2 & 3, Principal Account Clerk, Principal Clerk, Principal Stores Clerk, Principal Mail and Supply Clerk, Secretary 1 & 2, Senior Data Entry Machine Operator, Senior Mail & Supply Clerk, Senior Offset Printing Machine Operator, Training Aide. Also any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, www.cs.ny.go, search "GOT-IT".

If you have not already demonstrated proficiency in keyboarding you will have to demonstrate that you meet the minimum proficiency in keyboarding.

If you are on an examination eligible list for the position title, you do not need to respond to this posting UNLESS you are also eligible for appointment by transfer, reinstatement or reassignment as defined above; or the appointment type is provisional or temporary. The eligible list(s) will be canvassed as appropriate. Always respond to an eligible list canvass.
Additional Comments Travel and overtime may be required.
To Apply
Qualified candidates should forward a resume and/or Employment Application which clearly indicates how the minimum qualifications are met and includes the Control Number. If you are applying for more than one posting, you must submit a separate resume or Employment Application for each control number. Send to:

Department of Environmental Conservation
625 Broadway
Albany, New York 12233-5060

Fax: (518) 402-9038

E-Mail: personnel@dec.ny.gov

Additional Notes:

If you are a permanent NYS employee not employed by the Department of Environmental Conservation or applying for reinstatement, please provide your social security number so that appointment eligibility may be verified.

State Employees: If you wish to receive an acknowledgement that your application for this posting was received by the Bureau of Personnel and then receive information on the disposition of the position, please attach two self-addressed stamped envelopes (preferably inter-office or inter-agency) to the application. If you are applying for more than one position, you must include two envelopes for each position.

Some vacancies may be anticipated and may not result in an appointment. Application for any position listed may not result in an interview.