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Program Aide

Applications are being accepted from current state employees, those eligible for reinstatement based on prior permanent competitive service, and candidates on an eligible list for the position. Candidates on the eligible list for the position MUST include the list title and score received in a cover letter.

Program Aide
Category of
Posting Specific Information
Control Number 18-090 Reposting of 18-043
Application Due By 03/23/2018
Title Program Aide
Location: City
DEC Region

Region 7
Materials Management

$44,274 - $53,927 Effective 04/2017
Work Hours Days
Work Days Mon. - Fri.
Employment Type Permanent Budgeted Item
Appointment Type Permanent
Jurisdictional Class Competitive
Bargaining Unit/MC CSEA 02
  • Organize and assist in establishment office procedures for the Pest Management Unit.
  • Maintain and update general, personnel, enforcement, certification and aquatic files.
  • Greet and assist public and regulated community; answer telephone; respond and provide program information to the public; direct messages to PCSs or other program units.
  • Open, date stamp, read, prioritize and distribute mail to appropriate staff, and respond directly to program inquiries as well as being able explain complex regulatory requirements to the regulated community.
  • Maintain revenues and expenditures for the Region 7 Pest Management office as well as maintain ledger and receipts collected from pesticide applicator certification examination fees, certification fees, aquatic permit fees and program fines; preparation of bank deposits; and Abstracts of Receipts. Ability to conduct State Financial System (SFS) transactions.
  • Maintain calendar tracking schedules, meetings and appointments for program staff, pesticide applicator certification examinations and aquatic permits.
  • Assist PCS 2 in issuing Notices of Violation, Warning Letters, and Orders on Consent; and assist with tracking enforcement activities within the Region.
  • Compile and maintain information for Central Office.
  • Make travel arrangements. Enter expenses report and travel advance data for program staff, submit to supervisor for approval/disapproval, review; approve and voucher.
  • Order and inventory forms and supplies/equipment for Pest Management unit.
  • Operate computer, printer, photocopier, calculator, fax machine, and typewriter to complete tasks. Create and run computer programs for data collection required by program staff.
  • Ability to use or learn Microsoft Word, Excel, Access, PowerPoint, Adobe Pro, and all associated department programs.
  • Preparation of enforcement actions as prescribed by the PCS 2 or PCS 3
  • Administration of Pesticide Applicator Exam Sessions and maintenance of regional exam database. The Program Aide will be available to give certification exams at all R7 offices as well as remote testing locations as needed requiring the ability to drive a state vehicle as needed.
  • The Program Aide may be called upon to assist in routine enforcement initiatives that require travel throughout the state. The Program Aide may be required to compile inspections at these events as well as drafting enforcement documents. These events do encounter travel and overtime.
  • Responsiveness to regulated community through program requirements without oversight and continual supervision.
  • Provides liaison with various agency sections and State, local, and federal agencies.
  • Future support to program needs as regional requirements evolve to encompass multi-regional boundaries.
Minimum Qualifications

Strictly adhered to based on
Civil Service requirements
Reassignment - Currently in the title and an employee of DEC

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.

Transfer Eligible - One year of permanent competitive service at Salary Grade 11 or higher and:
Transfer eligible under Section 70.1 - permanent competitive service as an Accountant Aide, Accountant Aide Trainee 2, Business Document Specialist 2, Environmental Conservation Program Aide Trainee, Keyboard Specialist 3, Principal Mail and Supply Clerk, Principal offset Print Machine Operator, Principal Stores Clerk, Program Aide, Secretary 1. Additional titles SG 11 or higher which qualify can be found on the Department of Civil Service website, search "GOT-IT".
Additional Comments

Must have valid driver's license or demonstrate the ability to meet the transportation needs of the position. Travel, overtime, and overnight travel may be required. Weekends and holidays may be required.

To Apply Qualified candidates should forward a resume and/or Employment Application which clearly indicates how the minimum qualifications are met and includes the Control Number. If you are applying for more than one posting, you must submit a separate resume or Employment Application for each control number. Send to:

Department of Environmental Conservation
625 Broadway
Albany, New York 12233-5060

Fax: (518) 402-9038


Additional Notes:

If you are on an eligible list for this title, please state that information and your score in a cover letter.

State Employees: If you wish to receive an acknowledgement that your application for this posting was received by the Bureau of Personnel and then receive information on the disposition of the position, please attach two self-addressed stamped envelopes (preferably inter-office or inter-agency) to the application. If you are applying for more than one position, you must include two envelopes for each position.

Some vacancies may be anticipated and may not result in an appointment. Application for any position listed may not result in an interview.